corporate admin executive in kolkata

randstad india
position type
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kolkata, west bengal
position type
reference number
randstad india

job description

corporate admin executive in kolkata

Job description:-


1.Admin Expenses: Checking and processing of Admin related bills i.e. TA / DA of employees, Security, Housekeeping, Travel Agencies, Car Hire, Vending Machine, Courier, Fuel, Car Repair, Consumables, Guest House Expenses, etc. as per the eligibility of the respective employee.


2. Procurement of Goods & Services: Contact with outsourced Agencies on different services, rate / service value negotiation.


3. Work Order & Renewal of Work Contract: Manpower service providers like Security, Housekeeping, etc. contract renewal including preparation of cost break-up and agreement.


4. Travel Administration: Booking of Air / Railway tickets, Hotel, Car etc. Execution and renewal of Corporate Agreements with the service providers


5. Office Stationery: Indenting and procurement. Rate negotiation with Vendors.


6. Vehicle Management: Ensure proper maintenance of CEO’s / Director’s vehicles, Pool Car & Company Owned cars allotted to Employee’s.


7. Vehicle Statutory: Renewal of Insurance, Road Tax, Pollution, CF, Hypothecation Deletion, Ownership Termination & Permit etc. Sale / Disposal / Ownership Transfer: Quotation, Cost Evaluation, processing statutory documentation formalities of RTOs.


8. Bill processing and payment reconciliation: Maintaining of outstanding details of admin related vendors. Summaries on bi-monthly basis and co-ordinate with accounts for payment for smooth services.


9. Guest House: Upkeep and maintenance of Corporate Guest Houses. Agreement Renewal, Electricity Bill, other allied AMC i.e. AC, Aquaguard Water Purifier etc.


10. Corporate Office: Payment of electricity bill tracking & MIS, rent payment, coordination with BMS team / general upkeep of office / seat allocation, office asset coding and mgmt., pantry expense mgmt. (consumables and otherwise), AMCs / CMCs etc.


11. Corporate Relationship: Liaison with Chamber, Business Forums, Professional Bodies. Renewal of Annual Corporate Membership Subscriptions.


12. Off Site Office Mgmt : Rent agreement renewal / payment, office asset coding & mgmt., AMCS / CMCs etc.


Key skills:-

Thorough knowledge of MS Office – Excel /Advance Excel

Responsible for optimizing / cost control, effective operations and maintenance of records.


Office assistant, Office admin, adiminstration