executive assistant in bangalore

posted
contact
randstad india
position type
permanent
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posted
location
bangalore, karnataka
function
Supply Chain & Logistics
position type
permanent
experience
4-5
reference number
60337
contact
randstad india

job description

executive assistant in bangalore

• Reports: Weekly / Monthly / Project wise Report. 

• Mails: Scanning / filtering the mails and updating the MD on important mails  and replying on behalf of MD, if required. 

• Presentations: Attend the meetings of management to prepare the MOM and  take follow-ups on action points from the respective owners.  

• Team Management: Providing approvals on various tool for the employees on  behalf of MD, Ensure Organizational charts for team are up to date,  coordination with inter-department.  

• Calendar Management: Maintain calendar; ascertain which events require boss  presence. Releasing the monthly calendar in advance for the meetings of new  month to enable others to block their calendars in advance. 

• Travel Arrangements: Co-ordinate with the business travel arrangements  {International and Domestic}: i.e., Visa, foreign exchange, ticket & hotel  booking  

• Event Management: Build and maintain congenial relationship with both  internal and external clients. 

• Expense Reimbursement: Claims the bills of the Business Head & team. Follow  up and update on the previous pending expenses. Tracking the amounts  claimed and actually received. 

• Vendor Management: Follow up with the vendors to provide the services &  work with the internal finance team to release the payment of the vendor on  time. (Cab Bills, IT Assets, Stationary etc.) 

• Office employee engagement: Supporting HR in Employee engagement  activities. 

• Couriers Recording: Recording of all outgoing and incoming couriers, tracking  of outgoing couriers. 

• Stock Maintenance: Maintaining of Stock Registers (First aid, Stationery, etc.) • Petty Cash: Handling monthly petty cash for day-to-day office expenses.• Secrecy & Confidentiality: Ensure that the secrecy and confidentiality of the job  is maintained at all points and levels.

skills

"Executive Assistant", "EA"

qualification

Any