executive assistant.

significant focus is on travel management, calendar management, and other executive-level
administrative tasks.
Key Responsibilities:
Travel Management:
 Comprehensive Travel Coordination: Plan and coordinate all travel arrangements
for the MD, including flights, accommodations, ground transportation, and itineraries.
 Flight Bookings: Evaluate and book flights, considering the best possible arrival and
departure times, multiple airport options, and connecting flights.
 Accommodation Arrangements: Select and reserve suitable accommodations,
ensuring comfort and convenience.
 Itinerary Planning: Prepare detailed travel itineraries, including meeting schedules,
transportation details, and local contacts.
 Baggage Management: Manage baggage allowances and pre-book additional
baggage if necessary.
 Loyalty Programs: Utilize and manage loyalty points for bookings, ensuring optimal
use and monitoring points' expiry dates.
 Travel Documentation: Ensure all necessary travel documents, including visas and
permits, are obtained and up-to-date.
 Emergency Support: Provide real-time support during travel to handle any changes
or emergencies efficiently.
Calendar Management:
 Scheduling: Maintain and manage the MD's calendar, scheduling meetings,
appointments, and events with a focus on optimizing time and productivity.
 Meeting Coordination: Arrange and coordinate meetings, including preparing
agendas, booking venues, and managing RSVPs.
 Conflict Resolution: Proactively identify and resolve scheduling conflicts, ensuring
smooth and efficient operations.
 Reminder System: Implement a reminder system to ensure the MD is aware of
upcoming commitments and deadlines.
Administrative Support:
 Communication Management: Handle incoming and outgoing communications,
including emails, phone calls, and correspondence.
 Document Preparation: Prepare, review, and edit documents, reports, and
presentations as required.
 Information Management: Maintain confidential files and records, ensuring
organized and accessible storage. Office Operations: Oversee the daily operations of the MD's office, including
managing supplies and coordinating with other departments.
 Event Planning: Organize and manage corporate events, conferences, and functions
as directed by the MD.
 Expense Management: Track and manage the MD's expenses, including processing
reimbursements and maintaining financial records.
Qualifications:
 Education: Bachelor's degree in Business Administration or related field preferred.
 Experience: Minimum of 5 years experience as an Executive Assistant or in a similar
role supporting senior executives.
 Skills:
o Exceptional organizational and multitasking abilities.
o Strong communication and interpersonal skills.
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
o Experience with travel management software and booking platforms.
o Discretion and confidentiality in handling sensitive information.
o Ability to work under pressure and meet tight deadlines.Personal Attributes:
 Proactive and Initiative: Takes initiative to anticipate the MD's needs and address
issues proactively.
 Attention to Detail: High level of accuracy and attention to detail in all tasks.
 Flexibility: Adaptable and able to manage changing priorities and demands.
 Professionalism: Demonstrates a high degree of professionalism in all interactions.
Work Environment:
 Office-based role: Primarily based in the corporate office with occasional travel as
required.
 Dynamic and Fast-paced: Requires the ability to manage a fast-paced and dynamic
work environment.