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executive asst in Bangalore

posted:
location
bangalore, karnataka
function
General Administration
position type
contract
reference number
926203
contact
randstad india
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job description

?Role and Responsibilities Includes:

Provide support to the VP, Operations, including but not limited to:

o Heavy calendaring, email management and approvals queue management.
o Create expenses reports, purchase requisitions, travel documentation, visa documentation, etc for the VP, Operations.
o Manage cost center budgets � planning, forecasting and reporting.
o Coordination and planning for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications.
o Attend and take notes during weekly meetings and strong follow-up on action items to ensure completion of such.
o Collaborate and follow up with respective stakeholders of organizations/departments to achieve all project or task deliverables.
� Arrange and confirm local, domestic and international travel for the site visitors, when required.
� Facilitate communication with all levels of management, both internal and external.
� Create, edit and proofread business communications and documents utilizing MS Word, Excel and PowerPoint.
� Creates diverse presentations, communications and correspondence, including documents of complex and confidential nature.
� Engage different parties for purposes of documenting, creating and publishing physical and/or digital documents.
� Train and educate users ensuring propagations of best practices at all time.
� Coordinate and/or create and deliver content for verbal, written or digital communications.
� Coordinate flow of information and communication and disseminate it accordingly.
� Assist on special projects on an as-needed basis.
� Support Operational teams during quarter end by tracking specific issues relating to facilities/transport etc., on an as-needed basis

Requirements:

� Must have excellent communication skills, both verbal and written.
� Extremely strong organizational, project and time management skills; detail-oriented.
� Intermediate to Advanced level skills with PowerPoint, Excel, MS Word, Outlook. Some knowledge of SharePoint and Visio is a plus.
� Excellent administration, coordination and vendor management experience
� Strong sense of urgency and efficiency in completing work and ability to take self-initiative and be proactive.
� Ability to multi-task and prioritize workload.
� Ability to recognize and appropriately handle highly sensitive and confidential material and information.
� Professional demeanor and presentation.
� Ability to maintain professionalism in diverse circumstances.
� Sense of humor, outgoing, warm and friendly personality, and good team member
� Availability to work in a team oriented-fast-paced organization.
� Attention to detail & strong sense of responsibility
� Independent worker & strong experience working with external vendors
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