Responsibilities/core tasks
- Serves as the single point of contact (SPOC) for all facilities & administration issues and escalations and ensures timely closures.
- Ensures Compliance, by overseeing and optimizing the facilities and admin workflow abide by the local government regulations
- Ensure facility is fully operational with continuous enhancement on the workplace for vidaXL employees in Hyderabad, that comply with vidaXL policy, procedures and business demands in terms of hard and soft service including but not limited to
- Building Maintenance, Fire Safety, HVAC Systems, Lighting, Plumbing, Roofing, etc.
- Catering, Cleaning, Mail Sorting, Security, Waste Management, Window Cleaning etc. (i.e.
- Governs the space & seat allocations
- Oversee F&B operations to ensure cafeteria and vending service is available to the satisfaction of employees.
- Manage the Transport operations to ensure seamless movement of vidaXL colleagues from other locations and business partners to avoid any disruption to the business
- Managing parking facilities and ensuring space is available for the employees in vidaXL office at Hyderabad
- Secure the office premises and people 24/7 by maintaining continuous co-ordination with the security and ensure constant security presence
- Implementation of systems and internet to ensure 99.9% uptime
- Maintains the service contract and leads a smooth partnership with facility vendors/service providers for smooth functioning of the facility
- Reviews and approves vendors invoice in a timely manner to assure the regular business process won’t be interrupted
- Leads and governs onsite recruitment, management, payment, resignation of employees from the vidaXL office in Hyderabad
- Communicate management reports and information such as facility cost, employees retention and attrition, employee’s satisfaction, etc.
- Forecast & Support the facility’s upcoming needs and requirements, following the evolving business demand
- Support the office relocation activities, movements, etc. if necessary
- Control onsite critical/emergency situations and seeks to resolve promptly while ensuring minimum disruption to the business
- Handle and support any other needed activities that will optimize the facility and admin management on site with a feasibility of working on rotating shift throughout 24/7
