Core Responsibilities: 1. Purchase Order Management (SRM7): ○ Create and process Purchase Orders (POs) accurately and efficiently in the SRM7 system for various scenarios, including but not limited to: ■ Monthly rental payments ■ One-time payments for services rendered ■ Courier service charges ■ Conduct regular supplier evaluations to ensure compliance with company standards and performance expectations. 2. Invoice and Payment Processing Support: ○ Initiate down payments for customs clearance as required. ○ Promptly route vendor invoices to the appropriate procurement team members upon receipt from the vendor. ○ Follow up to ensure timely processing of invoices. 3. Invoice Compliance and Documentation: ○ Maintain meticulous records of all invoices to ensure completeness and accuracy. ○ Proactively ensure all necessary invoice documentation is in place to mitigate potential challenges during internal and external audits. ○ Expedite orders when necessary to meet urgent requirements. 4. Payment Follow-up: ○ Generate and send payment reminders to customers one week in advance of the scheduled due date to facilitate timely payments. ○ Follow up on outstanding payments as needed. 5. Other Duties: ○ Contribute to the development and improvement of procurement processes. ○ Stay updated on industry trends and best practices in procurement. ○ Assist with other procurement-related tasks as assigned. 6. Qualifications and Skills: ○ Education: Bachelor's degree in Business Administration, Supply Chain Management, Commerce, or a related field ○ Experience: of experience in a purchasing or procurement role. 7. Skills and Competencies: ○ Excellent analytical and problem-solving abilities. ○ Proficiency in using ERP systems and MS Office Suite (Excel, Word, Google workspace). ○ Strong communication (written and verbal) and interpersonal skills. ○ Excellent organizational and time-management skills. ○ Ability to work independently and as part of a team. ○ Strong ethical standards and integrity. ○ Knowledge of procurement principles and practices. ○ Familiarity with relevant laws and regulations. ○ Ability to handle multiple tasks and prioritize effectively. 8. Key Performance Indicators (KPIs): ○ Accuracy of Purchase Order creation in SRM7. ○ Timeliness of routing vendor invoices to the procurement team. ○ Completeness of invoice documentation for audit readiness. ○ Effectiveness in sending timely payment reminders and follow-ups. ○ Supplier performance (on-time delivery, quality). ○ Purchase order processing efficiency. ○ Compliance with procurement policies. ○ Inventory management effectiveness (if applicable)
experience
8 ... Core Responsibilities: 1. Purchase Order Management (SRM7): ○ Create and process Purchase Orders (POs) accurately and efficiently in the SRM7 system for various scenarios, including but not limited to: ■ Monthly rental payments ■ One-time payments for services rendered ■ Courier service charges ■ Conduct regular supplier evaluations to ensure compliance with company standards and performance expectations. 2. Invoice and Payment Processing Support: ○ Initiate down payments for customs clearance as required. ○ Promptly route vendor invoices to the appropriate procurement team members upon receipt from the vendor. ○ Follow up to ensure timely processing of invoices. 3. Invoice Compliance and Documentation: ○ Maintain meticulous records of all invoices to ensure completeness and accuracy. ○ Proactively ensure all necessary invoice documentation is in place to mitigate potential challenges during internal and external audits. ○ Expedite orders when necessary to meet urgent requirements. 4. Payment Follow-up: ○ Generate and send payment reminders to customers one week in advance of the scheduled due date to facilitate timely payments. ○ Follow up on outstanding payments as needed. 5. Other Duties: ○ Contribute to the development and improvement of procurement processes. ○ Stay updated on industry trends and best practices in procurement. ○ Assist with other procurement-related tasks as assigned. 6. Qualifications and Skills: ○ Education: Bachelor's degree in Business Administration, Supply Chain Management, Commerce, or a related field ○ Experience: of experience in a purchasing or procurement role. 7. Skills and Competencies: ○ Excellent analytical and problem-solving abilities. ○ Proficiency in using ERP systems and MS Office Suite (Excel, Word, Google workspace). ○ Strong communication (written and verbal) and interpersonal skills. ○ Excellent organizational and time-management skills. ○ Ability to work independently and as part of a team. ○ Strong ethical standards and integrity. ○ Knowledge of procurement principles and practices. ○ Familiarity with relevant laws and regulations. ○ Ability to handle multiple tasks and prioritize effectively. 8. Key Performance Indicators (KPIs): ○ Accuracy of Purchase Order creation in SRM7. ○ Timeliness of routing vendor invoices to the procurement team. ○ Completeness of invoice documentation for audit readiness. ○ Effectiveness in sending timely payment reminders and follow-ups. ○ Supplier performance (on-time delivery, quality). ○ Purchase order processing efficiency. ○ Compliance with procurement policies. ○ Inventory management effectiveness (if applicable)
experience
8 
