The HR & Admin Executive is responsible for managing both human resource functions and day-to-day administrative tasks. This role includes overseeing employee recruitment, performance appraisals, policy development, and compliance with labor laws, as well as ensuring smooth office operations, facilities management, and handling administrative duties. The individual in this position will play a key role in supporting the business's operational efficiency and creating a positive work environment.
Key ResponsibilitiesHuman Resources (HR) Responsibilities
Recruitment & Onboarding:
Manage the end-to-end recruitment process, including posting job openings, screening resumes, conducting interviews, and onboarding new employees.
Prepare job descriptions and define hiring criteria for various roles.
Ensure proper induction and orientation for new employees.
Employee Relations:
Act as the first point of contact for employee concerns and provide guidance on company policies and procedures.
Maintain positive relationships between employees and management.
Promote a positive work culture through engagement activities, feedback collection, and conflict resolution.
Performance Management:
Assist in the development and implementation of performance management systems.
Monitor and track employee performance through regular reviews and feedback.
Work with managers to support employee development and growth.
Payroll & Benefits Administration:
Oversee payroll processing, ensuring timely and accurate compensation for employees.
Administer employee benefits such as health insurance, leave, and retirement plans.
Ensure compliance with tax regulations and benefit program requirements.
Training & Development:
Coordinate employee training programs to improve skills and increase job satisfaction.
Identify training needs and work with external vendors or internal departments to deliver relevant content.
Track training effectiveness and employee progress.
Compliance & Documentation:
Ensure the company complies with labor laws, health and safety regulations, and employment standards.
Maintain and update employee records, contracts, and HR-related documentation.
Implement HR policies and ensure adherence by all employees.
Administrative Responsibilities
Office Management:
Oversee the general office environment, ensuring that facilities are well-maintained, organized, and properly equipped.
Coordinate office supplies and manage inventory, ensuring all necessary materials are available.
Handle vendor relationships for office supplies, cleaning, and other external services.
Scheduling & Coordination:
Manage calendars, schedule meetings, and coordinate travel arrangements for employees and leadership.
Assist in the planning and coordination of company events, team-building activities, and meetings.
Health & Safety:
Ensure a safe working environment by implementing health and safety guidelines and practices.
Manage emergency protocols and ensure compliance with workplace safety standards.
Document & Records Management:
Maintain an efficient system for storing and managing office documents and records (physical and electronic).
Ensure confidentiality of sensitive employee information.resources.workable.com+7remote.com+7en.wikipedia.org+7
Communication:
Act as a liaison between management, employees, and external partners.
Communicate company policies, announcements, and updates to all staff in a clear and timely manner.
Support to Management:
Provide general administrative support to senior management and other departments as needed.
Assist in the preparation of reports, presentations, and other necessary documents.
Education:
Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
Experience:
Proven experience in HR or administrative roles, typically 2-3 years in a similar position.
HR Knowledge:
Understanding of HR policies, employee relations, recruitment, and labor laws.
Communication Skills:
Strong written and verbal communication skills to interact with employees at all levels.
Organizational Skills:
Ability to handle multiple tasks, manage priorities, and stay organized.
Problem-Solving:
Ability to handle conflict resolution and assist employees with their concerns.
Confidentiality:
Handling sensitive employee information with discretion and confidentiality.
Tech-Savvy:
Proficiency with HR software, Microsoft Office Suite, and other administrative tools.
Work Environment:
Typically works in an office environment with potential hybrid or remote working arrangements, depending on the company.
Hours:
Standard office hours, though flexibility may be required for certain administrative or HR events (e.g., recruitment drives, employee engagement activities).
Attention to Detail:
Being meticulous in handling HR records, contracts, and administrative processes.
Empathy & Understanding:
Providing a supportive environment for employees while ensuring company policies are followed.peoplehum.com
Adaptability:
Adjusting to the changing needs of the business, particularly during periods of growth or change.
Leadership Skills:
Guiding and motivating employees while providing clear direction and support.