- Renewal Management:
- Identify and track upcoming contract renewals.
- Prepare documentation for renewal requests, including price comparisons and vendor performance reviews.
- Assist procurement team with the execution of renewal contracts.
- Purchase Order (PO) Management:
- Request for POs in the procurement system, ensuring accuracy and completeness.
- Verify POs against requisitions and vendor quotes.
- Track PO status and follow up on outstanding orders.
- Manage PO amendments and cancellations.
- Goods Received Note (GRN) Management:
- Verify goods received against POs and GRNs, ensuring quantity and quality match.
- Create and process GRNs in the procurement system.
- Resolve any discrepancies between POs, GRNs, and supplier invoices.
- Maintain accurate inventory records based on GRNs.
- Vendor Management:
- Assist in vendor selection, evaluation, and onboarding.
- Communicate with vendors regarding order status, deliveries, and invoice issues.
- Maintain vendor databases and relevant information.
- Reporting and Analysis:
- Generate and review reports on procurement status (PO, GRN, Invoices)
- Identify areas for process improvement and efficiency gains.
- System Support:
- Utilize procurement software and ERP systems to manage POs and GRNs.
- Troubleshoot system issues and report them to IT.
- Skills and Qualifications:
- Strong understanding of procurement processes, PO management, and GRN procedures.
- Familiarity with procurement software and ERP systems (SAP).
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Good communication and interpersonal skills.
- Experience with vendor management and contract negotiation.
- Ability to work independently and as part of a team.
- Problem-solving skills and ability to resolve discrepancies.