Job Purpose:
To lead and manage the organization’s administrative functions, infrastructure planning and execution, and real estate/facility projects. The role involves strategic planning, implementation, and governance of all physical assets, ensuring smooth day-to-day operations, sustainability, compliance, and cost-effectiveness across all locations.
Key Responsibilities:
Administration:
Lead and oversee general administration including facility management, housekeeping, security, travel, fleet, cafeteria, mailroom, and office services.
Implement and monitor SLAs with vendors and service providers.
Drive cost optimization while ensuring high-quality administrative services.
Ensure statutory and regulatory compliance related to office administration and facilities.
Manage crisis preparedness including fire safety, health & safety, disaster recovery plans.
Projects & Infrastructure:
Plan and execute office expansion, relocation, renovation, and infrastructure upgrades across locations.
Coordinate with architects, contractors, and consultants for design, budgeting, and execution of projects.
Monitor timelines, costs, and quality to ensure project delivery within agreed parameters.
Evaluate and adopt sustainability, green building, and energy-efficient practices.
Real Estate & Facilities Management:
Lead long-term infrastructure planning in alignment with business needs.
Manage lease agreements, renewals, negotiations, and relationship with landlords.
Ensure maintenance of physical infrastructure (HVAC, electrical, plumbing, safety systems).
Implement space planning and utilization strategies.
Team & Stakeholder Management:
Lead a team of admin and facility professionals across locations.
Act as a single point of contact for all infrastructure and admin-related escalations and resolutions.
Key Skills & Competencies:
Strategic Planning & Execution
Budgeting & Cost Optimization
Vendor Management & Negotiation
Real Estate & Facility Operations
Project Management (Civil/Interior)
Risk Management & Compliance
People Management & Leadership
Analytical & Decision-making Abilities
Qualifications & Experience:
Graduate/Postgraduate in Business Administration / Engineering / Facilities Management or relevant field.
18 -22 years of experience in administration, infrastructure, and project management, preferably in a multi-location setup.
Proven experience in handling large-scale infrastructure projects and facilities.