what is a data entry clerk?

A data entry clerk is a professional who is responsible for accurately entering, updating, and maintaining data in various systems, databases, and software applications. You play a vital role in ensuring that organisations have access to reliable and up-to-date information for operational efficiency.

Data entry clerks typically work with a range of data types, including texts, numbers, and images. You process information from various sources, such as paper documents, electronic files, or user inputs. Your primary focus is on accuracy, speed, and confidentiality. Errors or delays can have significant consequences for your organisation.

In addition to entering data, you are responsible for verifying the accuracy of existing data, resolving discrepancies, and maintaining the security and integrity of the data you handle. You often collaborate with other team members, such as IT professionals or department managers, to ensure the smooth flow of information within the organisation.

If the prospect of working with data and contributing to the success of an organisation appeals to you, continue reading to learn more about the role of a data entry clerk.

find your job

average data entry clerk salary

According to Payscale, the average salary of a data entry clerk is ₹232,688 per year, though that amount can vary. Entry-level data entry clerks can expect to earn upwards of ₹59,900 per annum, while experienced professionals with specialised skills may command higher salaries. As you gain experience and develop your expertise, you can expect to see growth in your earning potential.

factors that affect a data entry clerk’s pay

A number of factors influence the salary of a data entry clerk. One primary factor is experience. As you gain experience and develop a track record of accuracy and efficiency, your salary often increases. Having proficiency in specific software applications or industry knowledge also helps you increase your salary.

The size and type of the organisation play a role in determining the salary of a data entry clerk. Larger companies or those in industries with higher demand for accurate data, such as finance or healthcare, may offer higher salaries to attract and retain skilled professionals. Similarly, geographical location is a factor. Salaries may be higher in metropolitan areas, as employers often adjust pay scales to account for economic factors.

Finally, education and relevant certifications also impact a data entry clerk's salary. While a basic level of education may be sufficient for many data entry roles, having a degree or specialised certification can make you more competitive in the job market, leading to a higher salary.

Close up - Smiling woman holding a mug while talking to someone.
Close up - Smiling woman holding a mug while talking to someone.

types of data entry clerks

The most common types of data entry clerks include:

• numeric data entry clerk: numeric data entry clerks focus on inputting numerical data, such as financial figures or statistical information. You are highly accurate and familiar with the specific software and tools used for numeric data entry.

• alphanumeric data entry clerk: alphanumeric data entry clerks work with both text and numbers, entering data into various systems and applications. You have strong typing skills and are capable of working accurately and efficiently with diverse types of information.

• image data entry clerk: image data entry clerks specialise in processing and entering data from images, such as photographs, scanned documents, or other visual media. You transcribe texts from images, catalogue image content, and upload images into databases or content management systems. Attention to detail and the ability to work with image software are essential for this role.


working as a data entry clerk

As a data entry clerk, you play a crucial role in maintaining accurate and up-to-date information for your organisation. You'll work with various types of data and systems while collaborating with other professionals. Keep reading to learn about the duties, responsibilities, and skills required to succeed in this profession.


education and skills

Some of the academic qualifications for data entry clerks include:

  • high school: a basic level of education is typically the minimum requirement for data entry clerk positions. This ensures that candidates have a foundational understanding of language, mathematics, and computer skills necessary for the role.
  • data entry certification: although not always required, obtaining a data entry certification can demonstrate your proficiency in specific data entry tools or techniques, making you more competitive in the job market.

data entry clerk skills and competencies

Some of the qualities of a data entry clerk include:

  • typing skills: strong typing skills are essential for a data entry clerk, as you are responsible for inputting data quickly and accurately. Proficiency in touch typing and a high typing speed are valuable assets for this profession.
  • computer skills: you have a solid understanding of computer systems and software applications, such as Microsoft Office, databases, and data entry tools. Familiarity with various operating systems and platforms is also beneficial.
  • attention to detail: you are extremely detail-oriented to ensure the accuracy and reliability of the data you work with. This includes carefully reviewing your work and identifying errors or discrepancies.
  • organisational skills: effective organisation and time management skills are necessary for managing multiple tasks and deadlines in the fast-paced environment of data entry
  • communication skills: clear and concise communication is essential for collaborating with colleagues and resolving issues related to data entry.
  • adaptability: you are able to learn new software, systems, and procedures quickly since you may need to work with a variety of tools and applications in your role.

FAQs about working as a data entry clerk

Here, you will find the answers to the most frequently asked questions about the profession of data entry clerk.

thank you for subscribing to your personalised job alerts.