• Calendar and Schedule Management:Proactively manage and organize the Vice Chairman’s calendar, scheduling
appointments, meetings, and travel while optimizing time and resources.
Ensure that all key meetings, appointments, and deadlines are met.
Coordinate and prioritize scheduling requests to manage competing demands. ...
• Communication Liaison:
Serve as the main point of contact between the Vice Chairman and
internal/external stakeholders, including staff, clients, and external partners.
Prepare and manage communication, including emails, phone calls, and other
correspondence, ensuring timely and appropriate responses.
• Meeting and Event Coordination:
Organize and coordinate meetings, conferences, and other events, including travel
arrangements, agendas, presentations, and post-event follow-up.
Take notes, prepare meeting minutes, and track action items to ensure follow-through.
• Project Support:
Assist with the preparation of reports, presentations, and other documents as needed.
Provide ad-hoc support on projects as directed by the Vice Chairman, ensuring
timelines and deliverables are met.
Research and compile information as required for strategic decision-making.
• Travel Coordination:
Arrange complex international and domestic travel, including flight bookings, hotel
accommodations, and ground transportation.
Ensure smooth travel logistics and provide detailed itineraries and travel
documentation.
• Confidentiality and Discretion:
Handle sensitive and confidential information with discretion, maintaining the highest
level of professionalism and integrity.
Protect the Vice Chairman’s time by filtering and prioritizing information flow.• Administrative Tasks:
Manage office supplies and equipment, ensuring the Vice Chairman’s workspace is
organized and fully equipped.
Oversee filing and document management, ensuring accuracy and easy access to
critical information.
• General Support:
Support the Managing Director in any other administrative or personal tasks as
required.
Assist with onboarding new team members and maintaining internal communication
systems.
Managing Personal Portfolio’s (House Rents, Credit card payments, Telephone bills etc.)
Guest relation coordination, internal department’s coordination.COMPETENCIES/SKILLS: • Exceptional organizational and time management skills, with the ability tomanage multiple priorities and tight deadlines.
• Excellent verbal and written communication skills, with the ability to interact
professionally with a diverse group of stakeholders.
• Strong attention to detail and a proactive, problem-solving approach.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,
Outlook) and familiarity with project management software.
• Ability to exercise discretion, professionalism, and independent judgment
experience
5show more • Calendar and Schedule Management:Proactively manage and organize the Vice Chairman’s calendar, scheduling
appointments, meetings, and travel while optimizing time and resources.
Ensure that all key meetings, appointments, and deadlines are met.
Coordinate and prioritize scheduling requests to manage competing demands.
• Communication Liaison:
Serve as the main point of contact between the Vice Chairman and
internal/external stakeholders, including staff, clients, and external partners.
Prepare and manage communication, including emails, phone calls, and other
correspondence, ensuring timely and appropriate responses.
• Meeting and Event Coordination:
Organize and coordinate meetings, conferences, and other events, including travel
arrangements, agendas, presentations, and post-event follow-up.
Take notes, prepare meeting minutes, and track action items to ensure follow-through.
• Project Support:
Assist with the preparation of reports, presentations, and other documents as needed.
Provide ad-hoc support on projects as directed by the Vice Chairman, ensuring
timelines and deliverables are met. ...
Research and compile information as required for strategic decision-making.
• Travel Coordination:
Arrange complex international and domestic travel, including flight bookings, hotel
accommodations, and ground transportation.
Ensure smooth travel logistics and provide detailed itineraries and travel
documentation.
• Confidentiality and Discretion:
Handle sensitive and confidential information with discretion, maintaining the highest
level of professionalism and integrity.
Protect the Vice Chairman’s time by filtering and prioritizing information flow.• Administrative Tasks:
Manage office supplies and equipment, ensuring the Vice Chairman’s workspace is
organized and fully equipped.
Oversee filing and document management, ensuring accuracy and easy access to
critical information.
• General Support:
Support the Managing Director in any other administrative or personal tasks as
required.
Assist with onboarding new team members and maintaining internal communication
systems.
Managing Personal Portfolio’s (House Rents, Credit card payments, Telephone bills etc.)
Guest relation coordination, internal department’s coordination.COMPETENCIES/SKILLS: • Exceptional organizational and time management skills, with the ability tomanage multiple priorities and tight deadlines.
• Excellent verbal and written communication skills, with the ability to interact
professionally with a diverse group of stakeholders.
• Strong attention to detail and a proactive, problem-solving approach.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,
Outlook) and familiarity with project management software.
• Ability to exercise discretion, professionalism, and independent judgment
experience
5show more
