what is an event coordinator?

As an event coordinator, your primary role is to execute an event and bring it to life rather than design it. You are responsible for the organisation at the venue on the day of the event. Most special occasions or corporate events require lots of preparation and contractors. It is crucial for the preparations and vendors to line up correctly to ensure a successful day. As an event coordinator, you work behind the scenes to ensure the vendors complete their roles as expected and the event schedule is adhered to. You may be involved in the planning stages, but your work doesn't involve designing the event. You focus on directing and scheduling event staff.

A good event coordinator has an eye for detail and excellent coordination skills. The role involves juggling multiple tasks and solving any problems that arise. Hence, it is important to be good at multi-tasking and able to think on your feet. Effective time management skills are also vital in this role.

Event coordinators work in different industries. You can work in the events industry or with non-governmental and charitable organisations planning various events. Working in the events industry allows you to plan diverse events, from weddings to corporate parties.


event coordinator jobs

average salary of an event coordinator

According to Payscale, the average salary of an event coordinator is ₹301,551 per year. In entry-level positions and early careers, an event coordinator earns a salary of ₹246,303 to ₹293,959 per year. The highest salary of an event coordinator is ₹591,000 annually. The compensation package may include various benefits or bonuses, depending on the organisation.

what factors affect the salary of an event coordinator?

Event coordinator earnings differ based on qualifications and skill level. When you are new to the role, you are likely to earn less as you learn the ropes. However, as you improve your experience and qualifications, your pay also increases to reflect your expertise. The types of events you handle could also influence your pay scale. Event coordinators handling large corporate events or conferences take home a substantial paycheck due to the complexity of the role. Small events with low budgets are reflected in lower salaries.

Working for large organisations improves your compensation prospects since they have more resources and are likely to plan huge events, unlike small companies. Planning events in major cities pays more than working in smaller towns. Employers usually factor in the cost of living in large cities when determining your salary.


types of event coordinators

As an event coordinator, you can specialise in the following roles:

  • general event coordinator: you coordinate a range of events in various industries. You can coordinate large conventions, weddings and small parties. The role requires experience managing diverse events, from conferences to fundraising galas and weddings.
  • wedding coordinators: as a seasoned wedding planner, you coordinate your client's wedding and ensure their big day goes as planned. You schedule the event and coordinate with vendors to ensure everything is seamless.
  • charity event coordinator: as an event coordinator for charity organisations and not-for-profit companies, you organise fundraising events to solicit donations for your clients. You ensure the vendors deliver on time and adhere to the schedule.

working as an event coordinator

As an event coordinator, you help companies and individuals execute successful events. If you are interested in the role, check out the specific duties and career prospects.

Man and woman having a laugh during a meeting in a meeting room.
Man and woman having a laugh during a meeting in a meeting room.

education and skills

The minimum requirement for becoming an event coordinator is a bachelor's degree. To qualify for the degree programme, you must clear the 10+2 with an aggregate of 50%. Event coordinators have to complete the 10+2 exams in economics, maths, business studies and statistics. Additionally, the following gives you an edge in event coordination:

  • bachelor's degree: passing the 10+2 and the university entrance exam gets you admission. Event coordinators pursue a bachelor's degree programme in event management or hospitality and hotel management. A degree in mass communication or business administration also gets you into the role.
  • experience: apart from educational qualifications, you require hands-on experience in running events. You can start as an assistant event coordinator before becoming an event coordinator.

skills and competencies

Successful event coordinators have the following sets of skills:

  • creativity: thinking outside the box is a valuable skill in event coordination. Your creativity makes events unique; otherwise, every product launch or convention would be dull. When you are creative, you can suggest unique themes and concepts that make the event stand out.
  • problem-solving skills: even the most elaborate plan can encounter setbacks. When something goes wrong during an event, it is important to resolve problems fast. Your ability to think on your feet or improvise helps you avoid disasters at events.
  • organisational skills: as an event coordinator, being a meticulous planner is priceless. Your organisational skills help you stick to a schedule and ensure every task is allocated. You also cover your bases and avoid problems arising during the event.
  • time management: events have strict schedules to avoid chaos. It is important to set a reasonable schedule and manage the time of everyone in charge of the event. Good time management skills ensure the event runs smoothly.
  • communication skills: as an event coordinator, you keep everyone in the loop, from the clients to the waiting staff and security personnel. Communication skills also help you become a good listener and understand your client's needs.

FAQs about working as an event coordinator

Here are some common questions about working as a event coordinator:

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