event coordinator

Some of the duties of an event coordinator include the following:

• assisting in planning events: as an event coordinator, you help your client define the scope of the event. You assist them in defining the theme, date, time and number of attendees. If you are planning a conference, you organise the required facilities and logistics. When your client has decided on the scope of the wedding, you assist with planning.
• bidding and managing contracts: as an event planner, your job is to execute the event plan, which starts with finding vendors and drawing up contracts. You organise contract bidding for the venue, catering, accommodation and transport. You determine the requirements before soliciting services for the event. You also draw up the contracts and pay subcontractors.
• organising logistics for the event: as the event coordinator, you are in charge of all the moving pieces at the event, and you work behind the scenes to keep everything running smoothly. You set up the registration tables, reception areas and dining rooms and ensure guests don't get lost in the venue. You also create designated areas for VIP guests and manage press and security issues.
• tracking the budget: as an event coordinator, you track the expenses during an event. It is crucial to ensure the vendors stick to the budget. If the event runs for a few days, you track the daily expenditure and report the deviations from the budget to the event planner or manager. You also note any necessary additions like additional security or the need for an alcohol licence.

As an event coordinator, you work indoors and outdoors. During the planning stages of an event, you prepare the necessary documentation and draft contracts for various vendors. Event coordinators also work outdoors, especially when organising an outdoor event like a destination wedding.

The role of an event coordinator involves a lot of travelling. For instance, you meet clients at their homes or offices. You also visit multiple locations when choosing a venue for the event and organising other logistics. You are constantly on your feet during the event to ensure everything is running smoothly.

As an event coordinator, you work alongside event planners, event managers, account managers, brand managers, and hotel managers. You are also likely to work with accountants and marketing executives, as well as other professionals, including marketing managers, florists and communications managers

Event coordinators have a regular work schedule of 40 hours a week during the planning stages. When the event commences, you work additional hours as required. Sometimes, you have to work evenings if you are coordinating an evening party or during the weekends for weddings and galas.

Event coordinators can work full-time, part-time or on a contract basis. Part-time and contract roles are common during busy holiday periods when many events happen. Most contractual roles are for freelancers or independent contractors.

As an event coordinator, you have exciting opportunities for career progression. You start your career as an entry-level coordinator before becoming the senior or lead event coordinator. Alternatively, explore other roles in event management, like event planner or event manager. Some event coordinators specialise in specific roles like event social media coordinator or become catering service managers. When you have extensive experience, you can start an event planning company.

Finding your event coordinator job through Randstad provides important advantages such as the following:

• a wide variety of training and development opportunities
• an experienced contact person to provide help if needed
• a range of opportunities in your area
• get paid weekly or monthly, depending on the job
• temporary and permanent contracts

Want a permanent contract? A temporary job as an event coordinator is often a stepping stone to an attractive permanent job. Every year, thousands of people earn a permanent contract with great employers thanks to a temporary job found through Randstad. What's more, many companies recruit their permanent employees through Randstad too!

As an event coordinator, you are responsible for various events-related tasks. You work with vendors and staff to ensure a successful event. Apart from coordinating resources, you also direct visitors and deal with issues that arise.

An event coordinator earns an average salary of ₹301,551 per year. The compensation package depends on the level of responsibility and on experience. Coordinating large events usually attracts higher salaries.

An event planner is involved in the design stage. They attend meetings with clients to determine the type of event and expectations before creating a plan. As an event coordinator, you execute the plan developed by the event planner. Your role involves looking for vendors and venues to actualise the event.

As an event coordinator, your job requires exceptional planning and organisational skills. It is also important to be quick-thinking enough to solve problems that arise during the event. Decision-making skills help you act fast under pressure.

Yes. Event coordination is a high-pressure job due to the numerous moving pieces. However, with good planning and time management, you can minimise stress.

Applying for an event coordinator job is easy: create a Randstad profile and search our job offers for vacancies in your area. Then simply send us your CV and cover letter. Need help with your application? Check out all our job search tips here!