facilities coordinator job description

The specific duties of a facilities coordinator include: maintenance oversight: this includes scheduling regular checks, ensuring equipment is up-to-date, and addressing breakdowns promptly. You liaise with maintenance teams to keep the facility in top shape. vendor management: from contracting service providers to managing their schedules and payments, you ensure quality services without disruptions. space optimisation: ensuring efficient space utilisation, rearranging setups, and planning for expansions or contractions is crucial in the role of a facilities coordinator. safety and compliance: keeping the facility compliant with safety regulations, coordinating fire drills, and ensuring safety equipment readiness are all tasks under your purview.

The work environment of a facilities coordinator is dynamic and multifaceted. While office settings are common, you often find yourself walking the premises, inspecting different areas, or meeting with teams. Interaction with multiple departments is routine – from the information technology (IT) department about server rooms to housekeeping about cleanliness standards. There's also a good blend of desk work, which involves planning, budgeting, and vendor communication. Being on-call is common, especially in environments that operate round-the-clock, as any disruption needs immediate attention. While the role can be demanding, it's equally rewarding, offering a tangible impact. Every successful event and every productive day at the office is a testament to the coordinator's efforts behind the scenes.

who are your colleagues?

As a facilities coordinator, you'll interact with a wide spectrum of professionals. Within the organisation, you'll frequently liaise with department heads, understanding their specific facility needs. The IT department might discuss server room conditions with you, while the HR department might talk about space for new hires. Externally, your colleagues expand to the various vendors providing services to the facility. This could range from security services and cleaning crews to specialised equipment maintenance professionals. Building a strong rapport with these external teams ensures that services are rendered efficiently and on time. In larger organisations, you might work closely with a facility management team consisting of facility managers, technicians , engineers , and administrative assistants . Together, you collaborate, delegate tasks, and ensure the optimal functioning of the facility. All in all, the role is highly collaborative. It demands strong interpersonal skills, as you'll serve as the bridge between different stakeholders, aligning everyone towards the common goal of facility excellence.

For a facilities coordinator, a standard 9-to-5 might be the base, but flexibility is key. Given the nature of the job, unexpected challenges like power outages or system breakdowns can arise, demanding immediate attention. In settings like corporate offices, the typical weekday routine is prevalent. However, during special events or urgent maintenance tasks, extended hours or weekend work might be needed. In industries that operate 24/7, like hospitals or hotels, shifts could be rotational, ensuring there's always a coordinator available to address issues. Being on-call is a common aspect of the job, given that facility-related challenges can crop up anytime. It's this unpredictability that requires a facilities coordinator to have a mix of routine and adaptability in their work schedule.

The role of facilities coordinator is becoming increasingly critical as organisations recognise the importance of well-maintained infrastructure for operational efficiency. With businesses expanding and modernising, there's a growing demand for professionals who can seamlessly manage facility operations. The rise in multi-storeyed corporate parks , expansive educational campuses, and plush hospitality ventures further fuel this demand. With companies increasing focus on employee well-being and experience, the need for top-notch facilities becomes paramount. This translates to more opportunities for facilities coordinators who can ensure a top-tier working or service environment. As businesses evolve, facilities coordinators who upskill, stay updated with the latest technologies and best practices, and possess a holistic understanding of facility management will be in prime positions. Opportunities for progression into managerial roles or specialisation within certain facility types are evident, making this profession both rewarding and growth-oriented.

advantages of finding a facilities coordinator job through randstad

Finding your facilities coordinator job through Randstad provides important advantages such as: a wide variety of training and development opportunities an experienced contact person to provide help if needed a range of opportunities in your area get paid on a monthly basis temporary and permanent contracts Want a permanent contract? A temporary job as a facilities coordinator is often a stepping stone to an attractive permanent job. Every year, thousands of people earn a permanent contract with great employers thanks to a temporary job found through Randstad. What's more, many companies recruit their permanent employees through Randstad too!

what makes the role of a facilities coordinator demanding?

Being a facilities coordinator can be demanding, given the unpredictability of facility-related challenges. However, ensuring seamless operations is also a highly rewarding job.

do facilities coordinators require technical knowledge?

A basic understanding of relevant technical knowledge is beneficial for facilities coordinators. In many cases, deep technical expertise might be provided through on-the-job training or team support.

is certification essential to be a facilities coordinator?

While not always mandatory, certifications can give you an edge in the job market and bolster your expertise.

can a facilities coordinator work in any industry?

The role of a facilities coordinator is versatile. You can work in almost any industry, but some markets and sectors might require specific training or expertise.

is facilities coordinator an office-bound role?

While there's desk work, on-site inspections and meetings are frequent. Thus, the job of a facilities coordinator offers a mix of working environments.

how do I apply for a facilities coordinator vacancy?

Applying for a facilities coordinator job is easy: create a Randstad profile and search our job offers for vacancies in your area . Then simply send us your CV and cover letter. Need help with your application? Check out all our job search tips here!

Working as a facilities coordinator: your tasks, salary, opportunities and career opportunities

what is a facilities coordinator?

A facilities coordinator is a linchpin of the business world. They are responsible for managing and ensuring that a facility's infrastructure, equipment, and services run seamlessly. You oversee the maintenance of buildings, handle vendor relations, and ensure the safety and comfort of all occupants. From managing security measures to overseeing heating, ventilation and air-conditioning (HVAC) systems, the role encompasses a variety of tasks. The essence of the profession lies in harmonising various facility functions, making the workplace experience comfortable and efficient for everyone involved.

If you're a multitasker who thrives in an environment where no two days are alike, this role will keep you on your toes. A facilities coordinator addresses sudden malfunctions, plans routine checks, and bridges communication between different departments. Their vigilance ensures that employees can focus on their tasks, confident that the infrastructure supports them fully.

Your attention to detail, ability to manage multiple projects simultaneously, and aptitude for problem-solving will be vital. As businesses grow, they demand robust infrastructure management. This is where a facilities coordinator steps in, ensuring the ship sails smoothly.

If the idea of being the backbone of a company's operational success excites you, then a career as a facilities coordinator awaits. Continue reading and see if this aligns with your professional vision.

find your job

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average salary of a facilities coordinator

According to Payscale, the average salary of a facilities coordinator is ₹488,211 per year. Entry-level positions might start with a modest package, but with experience, your pay can rise significantly. In many companies, additional benefits like healthcare, training, and bonuses are also provided, which adds to the overall compensation. Moreover, metropolitan cities might offer higher pay scales due to the increased demand and cost of living. Keeping tabs on the latest salary trends and upskilling can also bolster your earning potential in this profession.

factors that affect facilities coordinator’s pay

The pay of a facilities coordinator is influenced by a myriad of factors. Experience plays a crucial role; seasoned professionals often command higher salaries due to their expertise and proven track record. Another critical factor is the size and industry of the employing organisation. Larger corporations and high-demand industries like technology parks or luxury hotels tend to offer better compensation.

Location is equally pivotal. Cities with a dense concentration of businesses or high living costs generally have higher pay scales for facilities coordinators. Educational qualifications can also give an edge. Those with certifications in facility management or related fields might be in a position to negotiate better terms.

The complexity of the facility plays into the pay equation. A facilities coordinator overseeing a multi-storeyed building with advanced systems will likely earn more than someone managing a smaller space. Finally, soft skills like communication, leadership, and problem-solving abilities can significantly impact your earning potential. Employers value these traits as they're crucial for the effective management of facilities and can lead to better negotiation during salary discussions.

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types of facilities coordinator

The most common types of facilities coordinators include:

corporate facilities coordinator: these coordinators ensure the smooth running of business operations and are tasked with overseeing office buildings, corporate parks, or business centres. Your focus is often on security, space utilisation, and vendor management specific to the corporate world.
industrial facilities coordinator: working in manufacturing or production environments, you ensure machinery, storage, and production areas are in optimal condition. Your knowledge of industrial standards and safety is paramount.
educational facilities coordinator: in educational institutions like schools and colleges, you coordinators maintain classrooms, labs, and hostels, ensuring a conducive environment for learning.
hospitality facilities coordinator: working in hotels, resorts, and event venues, you ensure guests have a seamless experience, focusing on room readiness, event setups, and general guest amenities.

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