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job details
Facility Round on all the floors to check for the general cleaning and maintenance.
Cross Verify & Approver of TPV staff monthly attendance.
All soft services related Invoices Payment release follow up with vendor.
Housekeeping related consumable consumptions tracking & consumables order according to the consumption.
Regular visit to all critical rooms such as AHU, Server Room, Hub Room to see cleanliness & Technical upkeep.
Handling vending machine operations (Ordering material, Tracking of Daily Consumption.
Be accessible for escalation of all FM related issues and revert to all mail communications.
Co-Operating with HR team to conduct weekly Induction session at site.
Manage all soft services aspects pertaining to the functioning of the building-Undertake all day to day to HK & M&E
To check & maintain the HVAC, Water supply, and Lighting, daily at the facility.
Event Management & All client visit coordination for All Entity of Deloitte.
Petty cash management for regular operational expenses.
Co-Ordination with developers’ operations team.
Co-Ordination for Quarterly PPM & Reports maintain for All technical vendors.
Liaison with various service providers related to the facility.
Ensure scrap removal in a timely manner to avoid critical issues as per Deloitte policies.
All types of Audit documentation preparation for the different audits.
File archival and file storage for all business functions in compactor room
File archival including sending & retrieval file to writers for all entities. Also includes maintain updated excel sheets for all business functions.
Co-Ordinating with Medical staff for medical room operations.
Monthly Fire Extinguisher checking & Checklist maintaining with MST Team.
Co-Ordination with cafeteria vendor for daily operations & Events.
Tracking runner boy activity & conveyance sheet cross checking for conveyance process.
Prepare and schedule invoice payments in accordance with agreed payment terms. Monitor overdue invoices and follow up with vendors or internal teams to ensure timely resolution.
Maintain organized records of all invoices, payments, and related correspondence for audit and reporting purposes.
Monitor inventory levels of stationery and office supplies, and reorder stock as needed to prevent shortages.
Assist in the disposal or archiving and retrieving of old or confidential documents in accordance with company policies.
Schedule and coordinate meetings, appointments, and events
In the absence of the Front Officer, handle employee temporary card activation and deactivation, prepare business cards, address NFC card queries, and perform front office-related tasks. Ensure smooth operations in their absence.
Handling Veris Visitor and Vendor processes.
Assist Admin Manager for all admin related work.
experience
5 ...
Facility Round on all the floors to check for the general cleaning and maintenance.
Cross Verify & Approver of TPV staff monthly attendance.
All soft services related Invoices Payment release follow up with vendor.
Housekeeping related consumable consumptions tracking & consumables order according to the consumption.
Regular visit to all critical rooms such as AHU, Server Room, Hub Room to see cleanliness & Technical upkeep.
Handling vending machine operations (Ordering material, Tracking of Daily Consumption.
Be accessible for escalation of all FM related issues and revert to all mail communications.
Co-Operating with HR team to conduct weekly Induction session at site.
Manage all soft services aspects pertaining to the functioning of the building-Undertake all day to day to HK & M&E
To check & maintain the HVAC, Water supply, and Lighting, daily at the facility.
Event Management & All client visit coordination for All Entity of Deloitte.
Petty cash management for regular operational expenses.
Co-Ordination with developers’ operations team.
Co-Ordination for Quarterly PPM & Reports maintain for All technical vendors.
Liaison with various service providers related to the facility.
Ensure scrap removal in a timely manner to avoid critical issues as per Deloitte policies.
All types of Audit documentation preparation for the different audits.
File archival and file storage for all business functions in compactor room
File archival including sending & retrieval file to writers for all entities. Also includes maintain updated excel sheets for all business functions.
Co-Ordinating with Medical staff for medical room operations.
Monthly Fire Extinguisher checking & Checklist maintaining with MST Team.
Co-Ordination with cafeteria vendor for daily operations & Events.
Tracking runner boy activity & conveyance sheet cross checking for conveyance process.
Prepare and schedule invoice payments in accordance with agreed payment terms. Monitor overdue invoices and follow up with vendors or internal teams to ensure timely resolution.
Maintain organized records of all invoices, payments, and related correspondence for audit and reporting purposes.
Monitor inventory levels of stationery and office supplies, and reorder stock as needed to prevent shortages.
Assist in the disposal or archiving and retrieving of old or confidential documents in accordance with company policies.
Schedule and coordinate meetings, appointments, and events
In the absence of the Front Officer, handle employee temporary card activation and deactivation, prepare business cards, address NFC card queries, and perform front office-related tasks. Ensure smooth operations in their absence.
Role : Admin Executive <p>Job Responsibilities Include:</p><ul><li><p>Managing housekeeping operations and ensuring upkeep standards.</p></li><li><p>Handling supplies inventory, mailroom operations, and equipment maintenance.</p></li><li><p>Coordinating transport arrangements, driver compliance, route efficiency, and vehicle documentation.</p></li><li><p>Overseeing cafeteria and pantry operations including hygiene audits, vendor coordination, and equipment functionality.</p></li><li><p>Planning and managing in-house events (seminars, conferences, etc.).</p></li><li><p>Managing repair and maintenance activities including printers, stationery, and fault escalation.</p></li><li><p>Preparing various Admin reports such as daily/weekly/monthly updates, vehicle tracking, inspection, and consumption reports.</p></li></ul><br /><p>FACILITIES:</p><ul><li><p>Ensure housekeeping operations through coordination with the vendor-supervisor in allocation of responsibility/work areas, availability of the requisite housekeeping-staff and adherence to upkeep schedules as well as the staff’s adherence to personal hygiene and behavioral standards.</p></li><li><p>Ensure utilization of housekeeping material, toiletries, and other consumables. </p></li><li><p>Horticulture/Pest Control Service</p></li><li><p>Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies</p></li><li><p>Mail room: Dispatch/Receipt. of mail/Courier. Open, sort and distribute incoming correspondences.</p></li><li><p>Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques</p></li></ul> <p>TRANSPORT:</p><ul><li><p>Arranging pick up & drops for employees.</p></li><li><p>Manage and control transport movement by checking transport roster, briefing drivers, random checking of vehicles & drivers, ensure all the vehicle related documents are in place.</p></li><li><p>Ensure the cab/buses are utilized in the best feasible way and reduce cab/buses if superfluous.</p></li><li><p>Perform ongoing evaluation of route efficiencies, develop strategies for improvement and report suggested changes</p></li><li><p>Trouble shooting transportation issues</p></li><li><p>Educate and ensure cab/bus driver awareness of traffic & safety rules. Report areas of concern and non-compliance. </p></li><li><p>To track the cab movements and report deviations.</p></li></ul> <p>CAFETERIA & PANTRY MANAGEMNENT: </p><ul><li><p>Managing the provision of quality (hygiene, variety and taste standards) cafeteria services to staff members in a timely manner and as per the menu-options decided for the week [in consultation with the canteen-committees where applicable].</p></li><li><p>Conducting pre-defined audits (base-kitchen audits, pre-meal audits, food-testing audits) at a random as well as a pre-determined frequency. </p></li><li><p>Managing cafeteria services from a seating-aspect, also ensuring provision and operationality of other equipment such as microwaves, vending machines, Bain-maries in the right numbers.</p></li><li><p>Ensuring provision of quality cutlery, crockery and other add-ons in the right number to ensure minimal wait-time for the staff while maintaining high hygiene standards </p></li><li><p>Pantry Operation – Conducting regular checks and track the upkeep and maintenance of the coffee/ FMCG consumables vending machines from the aspect of machine operationality; stock renewal in a timely manner and ensure hygiene in the pantry areas and by monitoring the performance of the housekeeping/pantry staff. EVENT MANAGEMENT </p></li><li><p>Planning, managing and organizing in-house events after due approvals (Conferences/ Seminars/ Training Programs/ Family Day/ Annual Day etc.) </p></li><li><p>Coordinating with the core-organizing team to understand expectations, participation-figures, event-design and schedule in order to develop and execute the checklist of arrangements to be made.</p></li></ul> <p>REPAIR & MAINTENANCE:</p><ul><li><p>Managing the printing and stationery services to ensure disruption-free functioning.</p></li><li><p>Keep track and control the repair & maintenance cost.</p></li><li><p>Fault Management and Escalation - monitors the faulty events and reports or escalates the faults to the immediate manager.</p></li><li><p>Responsible for Upkeep, repair, maintenance of all Telephones & EPABX.</p></li><li><p>Monitoring the printers for functionality.</p></li></ul> <p>EVENT MANAGEMENT </p><ul><li><p>Planning, managing and organizing in-house events after due approvals (Conferences/ Seminars/ Training Programs/ Family Day/ Annual Day etc.) </p></li><li><p>Coordinating with the core-organizing team to understand expectations, participation-figures, event-design and schedule in order to develop and execute the checklist of arrangements to be made.</p></li></ul><p>REPORTS</p><ul><li><p>Maintain daily / weekly / monthly reports of the Admin related activities.</p></li><li><p>Online GPS tracking report.</p></li><li><p>Vehicle Inspection reports</p></li><li><p>Vehicle Sanitization reports</p></li><li><p>Vehicle utilization reports.</p></li><li><p>Office supplies consumption reports</p></li><li><p>EPABX and printer functionality report</p></li><li><p>Mail room Reports</p></li></ul><h3>experience</h3>8
