Executive Assistant<p>We are looking for a highly organized and proactive Executive Assistant to support our leadership team. This role is perfect for a master multi-tasker who thrives in a fast-paced environment and can anticipate needs before they arise.</p><h3>Core Responsibilities</h3><ul><li><p>Calendar Management: Coordinate complex schedules, prioritize meetings, and manage time-sensitive conflicts.</p></li><li><p>Communication Bridge: Serve as the primary point of contact for internal and external stakeholders, handling correspondence with professionalism.</p></li><li><p>Travel & Logistics: Arrange comprehensive travel itineraries, including flights, lodging, and ground transportation.</p></li><li><p>Administrative Support: Prepare reports, presentations, and meeting agendas. Take minutes during key sessions and track follow-up items.</p></li><li><p>Special Projects: Assist with event planning, research, and confidential departmental initiatives.</p></li></ul><h3>Key Qualifications</h3><ul><li><p>Experience: 3+ years of experience in an administrative or executive support role.</p></li></ul><h3>experience</h3>8

Job Title: Executive Assistant to Senior Leadership<br />Location: Andheri West, Mumbai<br />Experience: 4–7 years (preferably supporting CXO-level executives)<br /><br /><br />Role Overview<br />We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support senior<br />leadership. The ideal candidate will have strong experience in managing complex travel (including<br />international travel), calendar coordination, and executive communication, along with proficiency in<br />modern AI tools and emerging agentic AI workflows.<br /><br />Key Responsibilities  Travel & Logistics Management<ul><li>Plan and manage end-to-end domestic and international travel</li><li>Handle visa applications, documentation, and compliance requirements across geographies</li><li>Coordinate flights, hotels, ground transport, and itineraries</li><li>Optimize travel costs while ensuring comfort and efficiency</li><li>Manage and track airline/hotel loyalty programs, reward points, and upgrades</li></ul><br />Calendar & Meeting Management <ul><li>Manage complex calendars, including scheduling across time zones</li><li>Coordinate internal and external meetings, board meetings, and investor calls</li><li>Prepare meeting agendas, presentations, and briefing notes</li><li>Ensure follow-ups, action tracking, and closure of key items</li></ul><br />Communication & Stakeholder Coordination <ul><li>Draft and manage professional communication (emails, notes, presentations</li><li>Act as a liaison between the executive and internal/external stakeholders</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul><br />AI Tools & Productivity Enhancement <ul><li>Use AI tools (e.g., ChatGPT, Notion AI, automation platforms) to enhance productivity</li><li>Leverage agentic AI workflows for task automation, scheduling, research, and reporting</li><li>Continuously identify opportunities to streamline executive workflows using technology</li></ul><br />Administrative & Operational Support <ul><li>Manage expense reports, reimbursements, and vendor coordination</li><li>Maintain records, documents, and MIS reports</li><li> Support special projects and strategic initiatives as required</li></ul><br />Key Requirements<ul><li>4–7 years of experience as an Executive Assistant to senior leadership</li><li>Strong experience in international travel planning, visas, and itinerary management</li><li> Excellent calendar management and coordination skills</li><li>Strong written and verbal communication skills</li><li>High level of discretion, reliability, and ownership</li><li>Proficiency in MS Office / Google Workspace</li></ul><br />Preferred Skills<ul><li>Hands-on experience with AI tools and automation platforms</li><li>Familiarity with agentic AI workflows and productivity systems</li><li>Experience in startup, investment, or fast-paced environments</li><li>Strong problem-solving and multitasking abilities</li></ul><br />Personal Attributes<ul><li>Highly organized and detail-oriented</li><li>Proactive and anticipatory in approach</li><li>Tech-savvy and adaptable to new tools</li><li>Strong interpersonal and coordination skills</li></ul> <h3>experience</h3>7

Key Responsibilities:<br />Calendar & Meeting Management<br /> Manage complex, ever-changing calendar; schedule and prioritize meetings,<br />reviews, and engagements across time zones.<br /> Coordinate with internal and external stakeholders for meeting logistics,<br />agendas, and follow-ups.<br /> Proactively flag scheduling conflicts and recommend solutions.<br />Travel Management<br /> Plan, coordinate, and manage end-to-end domestic and international travel<br />itineraries.<br /> Handle visa processing, hotel bookings, transport, and agenda coordination for<br />trips.<br /> Prepare travel briefs with meeting details, background notes, and key contacts.<br />Communication & Coordination<br /> Act as the point of contact between the President and internal/external<br />stakeholders.<br /> Draft and manage emails, presentations, and reports as required.<br /> Maintain confidentiality and handle sensitive information with discretion.<br />Operational Support<br /> Prepare materials for reviews, leadership meetings, and strategy discussions.<br /> Track and follow up on key action items and deadlines.<br /> Support in organizing leadership offsites, conferences, and high-level visits.<h3>experience</h3>10