Job Description – Officer – Logistics (Billing & Operations)
Department: Logistics & Distribution
Location: Chennai
Reports To: Assistant Manager – Logistics & Head – Logistics
Position Overview
The role is responsible for ensuring timely and accurate processing of logistics bills, ...
shipment cost updates, and claim documentation in alignment with SAP data and
company policies. The incumbent will also coordinate with CFAs, vendors, and SCM
teams to ensure smooth billing, timely truck placement, and adherence to delivery
timelines across PAN India operations.
Key Responsibilities
1. Logistics Operations
• Ensure all PTL (Part Truck Load) shipments are delivered within agreed TAT
(Turnaround Time).
• Ensure all Factory and warehouse truck placements are completed within 24
hours.
• Coordinate with CFAs, transporters, and warehouse teams to monitor shipment
movement and resolve any operational delays.
• Coordination for on time vehicle placements and monitor service levels and
optimize cost
2. Billing & Documentation
• Verify and validate vendor bills against agreement costs, PO, and GRN values
created in SAP.
• Ensure correctness and timely processing of all Rent, CFA, and Secondary bills
in the SSC portal.
• Validate claims with supporting documents and SAP data before submission.
• Maintain a Bill Entry Register Report and track clearance and payment status.
• Update shipment costs for factory dispatches and maintain unique IDs for
secondary bill receipts at HO.
3. Claims Management
• Coordinate and compile documentation for insurance claims, including Damage
Reports, Surveyor Reports, FIRs, LR copies, and invoices.
• Maintain a tracker for all claim cases and follow up with the Corporate Office
team for claim settlement status.
• Ensure timely and accurate submission of all claim documents to the insurance
company.
4. Reporting & Analytics
• Prepare and publish Primary MIS Reports and monitor in-transit adherence.
• Review and analyse PAN India PTL vendor MIS data (>TAT) and take
corrective action with vendors for delays.
• Review Secondary MIS data (>72 hrs) with CFA and warehouse transport
partners and drive timely closures.
• Agreement preparation and coordination with vendorsKey Skills & Competencies
• Strong knowledge of SAP (Logistics & Finance Modules)
• Good understanding of freight billing, claims, and logistics operations
• Analytical and problem-solving abilities
• Proficiency in MS Excel, PowerPoint, and MIS reporting
• Strong coordination and communication skills
• Attention to detail and adherence to timelines
Educational Qualification
• Graduate / Postgraduate in Commerce, Logistics, or Supply Chain Management
• Certification in SAP / Logistics Management preferred
Experience
• 2–6 years of experience in logistics billing, MIS reporting, or supply chain
operations (preferably in manufacturing / FMCG / paints industry)Key Performance Indicators (KPIs)
• Timely processing of vendor bills
• 100% accuracy in SAP validation and cost mapping
• On-time truck placement and shipment delivery adherence
• Claim documentation and settlement turnaround time
• Accuracy and timeliness of MIS reporting
experience
4show more Job Description – Officer – Logistics (Billing & Operations)
Department: Logistics & Distribution
Location: Chennai
Reports To: Assistant Manager – Logistics & Head – Logistics
Position Overview
The role is responsible for ensuring timely and accurate processing of logistics bills,
shipment cost updates, and claim documentation in alignment with SAP data and
company policies. The incumbent will also coordinate with CFAs, vendors, and SCM
teams to ensure smooth billing, timely truck placement, and adherence to delivery
timelines across PAN India operations.
Key Responsibilities
1. Logistics Operations
• Ensure all PTL (Part Truck Load) shipments are delivered within agreed TAT
(Turnaround Time).
• Ensure all Factory and warehouse truck placements are completed within 24
hours.
• Coordinate with CFAs, transporters, and warehouse teams to monitor shipment
movement and resolve any operational delays.
• Coordination for on time vehicle placements and monitor service levels and
optimize cost
2. Billing & Documentation
• Verify and validate vendor bills against agreement costs, PO, and GRN values
...
created in SAP.
• Ensure correctness and timely processing of all Rent, CFA, and Secondary bills
in the SSC portal.
• Validate claims with supporting documents and SAP data before submission.
• Maintain a Bill Entry Register Report and track clearance and payment status.
• Update shipment costs for factory dispatches and maintain unique IDs for
secondary bill receipts at HO.
3. Claims Management
• Coordinate and compile documentation for insurance claims, including Damage
Reports, Surveyor Reports, FIRs, LR copies, and invoices.
• Maintain a tracker for all claim cases and follow up with the Corporate Office
team for claim settlement status.
• Ensure timely and accurate submission of all claim documents to the insurance
company.
4. Reporting & Analytics
• Prepare and publish Primary MIS Reports and monitor in-transit adherence.
• Review and analyse PAN India PTL vendor MIS data (>TAT) and take
corrective action with vendors for delays.
• Review Secondary MIS data (>72 hrs) with CFA and warehouse transport
partners and drive timely closures.
• Agreement preparation and coordination with vendorsKey Skills & Competencies
• Strong knowledge of SAP (Logistics & Finance Modules)
• Good understanding of freight billing, claims, and logistics operations
• Analytical and problem-solving abilities
• Proficiency in MS Excel, PowerPoint, and MIS reporting
• Strong coordination and communication skills
• Attention to detail and adherence to timelines
Educational Qualification
• Graduate / Postgraduate in Commerce, Logistics, or Supply Chain Management
• Certification in SAP / Logistics Management preferred
Experience
• 2–6 years of experience in logistics billing, MIS reporting, or supply chain
operations (preferably in manufacturing / FMCG / paints industry)Key Performance Indicators (KPIs)
• Timely processing of vendor bills
• 100% accuracy in SAP validation and cost mapping
• On-time truck placement and shipment delivery adherence
• Claim documentation and settlement turnaround time
• Accuracy and timeliness of MIS reporting
experience
4show more
