this job offer closes in 4 days
job details
this job offer closes in 4 days
summary
posted 12 january 2026
- reference number
- JPC - 115076
randstad professional
we bring diverse and pre qualified professional talent and businesses together to connect the right people with the right roles. by building specialized teams, we help individuals flourish in their careers and businesses succeed.
job details
Job Summary
The Personal Assistant / Secretary to the Managing Director provides high-level administrative
and organizational support to ensure the efficient functioning of the MD’s office. The role
requires strong coordination skills, discretion, and the ability to manage multiple priorities ...
while maintaining confidentiality and professionalism. Key Responsibilities
Executive Support
• Manage the MD’s calendar, including scheduling appointments, meetings, and travel
plans.
• Organize and coordinate internal and external meetings, conferences, and
appointments.
• Act as the primary point of contact between the MD and internal/external stakeholders.Communication & Coordination
• Handle email correspondence and screen phone calls on behalf of the MD.
• Draft, review, and format official communications as required.
• Follow up on action items and ensure timely responses.
Documentation & Reporting
• Prepare meeting agendas, presentations, reports, and briefing notes.
• Maintain accurate records, documents, and confidential files.
• Ensure proper filing (physical and digital) and document version control.
Task & Priority Management
• Track key tasks, projects, and priorities assigned by the MD.
• Monitor deadlines and provide timely reminders and status updates.
• Assist in planning and execution of strategic and administrative initiatives.
Administrative Support
• Support day-to-day office administration activities as required.
• Coordinate with various departments for information flow and approvals.
• Assist in organizing events, visits, and official functions.Key Skills & Competencies
• Excellent organizational and time-management skills
• Strong written and verbal communication
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of confidentiality, integrity, and professionalism
• Ability to multitask and work under pressure
• Strong interpersonal and coordination skills Experience
• 3–8 years of experience as a Personal Assistant / Executive Secretary
show moreExecutive Support
• Manage the MD’s calendar, including scheduling appointments, meetings, and travel
plans.
• Organize and coordinate internal and external meetings, conferences, and
appointments.
• Act as the primary point of contact between the MD and internal/external stakeholders.Communication & Coordination
• Handle email correspondence and screen phone calls on behalf of the MD.
• Draft, review, and format official communications as required.
• Follow up on action items and ensure timely responses.
Documentation & Reporting
• Prepare meeting agendas, presentations, reports, and briefing notes.
• Maintain accurate records, documents, and confidential files.
• Ensure proper filing (physical and digital) and document version control.
Task & Priority Management
• Track key tasks, projects, and priorities assigned by the MD.
• Monitor deadlines and provide timely reminders and status updates.
• Assist in planning and execution of strategic and administrative initiatives.
Administrative Support
• Support day-to-day office administration activities as required.
• Coordinate with various departments for information flow and approvals.
• Assist in organizing events, visits, and official functions.Key Skills & Competencies
• Excellent organizational and time-management skills
• Strong written and verbal communication
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of confidentiality, integrity, and professionalism
• Ability to multitask and work under pressure
• Strong interpersonal and coordination skills Experience
• 3–8 years of experience as a Personal Assistant / Executive Secretary
experience
5Job Summary
The Personal Assistant / Secretary to the Managing Director provides high-level administrative
and organizational support to ensure the efficient functioning of the MD’s office. The role
requires strong coordination skills, discretion, and the ability to manage multiple priorities
while maintaining confidentiality and professionalism. Key Responsibilities
Executive Support
• Manage the MD’s calendar, including scheduling appointments, meetings, and travel
plans.
• Organize and coordinate internal and external meetings, conferences, and
appointments.
• Act as the primary point of contact between the MD and internal/external stakeholders.Communication & Coordination
• Handle email correspondence and screen phone calls on behalf of the MD.
• Draft, review, and format official communications as required.
• Follow up on action items and ensure timely responses.
Documentation & Reporting
• Prepare meeting agendas, presentations, reports, and briefing notes.
• Maintain accurate records, documents, and confidential files.
• Ensure proper filing (physical and digital) and document version control.
...
Task & Priority Management
• Track key tasks, projects, and priorities assigned by the MD.
• Monitor deadlines and provide timely reminders and status updates.
• Assist in planning and execution of strategic and administrative initiatives.
Administrative Support
• Support day-to-day office administration activities as required.
• Coordinate with various departments for information flow and approvals.
• Assist in organizing events, visits, and official functions.Key Skills & Competencies
• Excellent organizational and time-management skills
• Strong written and verbal communication
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of confidentiality, integrity, and professionalism
• Ability to multitask and work under pressure
• Strong interpersonal and coordination skills Experience
• 3–8 years of experience as a Personal Assistant / Executive Secretary
show more• Track key tasks, projects, and priorities assigned by the MD.
• Monitor deadlines and provide timely reminders and status updates.
• Assist in planning and execution of strategic and administrative initiatives.
Administrative Support
• Support day-to-day office administration activities as required.
• Coordinate with various departments for information flow and approvals.
• Assist in organizing events, visits, and official functions.Key Skills & Competencies
• Excellent organizational and time-management skills
• Strong written and verbal communication
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of confidentiality, integrity, and professionalism
• Ability to multitask and work under pressure
• Strong interpersonal and coordination skills Experience
• 3–8 years of experience as a Personal Assistant / Executive Secretary
