strong coordination with requestors, buyers, suppliers, and finance stakeholders to
ensure smooth and compliant procurement operations.
Key Responsibilities
Procurement Transaction Management
 Review and process Purchase Requisitions (PRs) and convert them into
Purchase Orders (POs) in a timely manner.
 Ensure all required approvals and supporting documents are in place before PO
creation.
 Coordinate with requestors and buyers to resolve PR and PO-related issues.
 Track and follow up on pending PRs and PO approvals.
 Share approved Purchase Orders (POs) with the respective suppliers and ensure
timely communication of order details.
 Coordinate with suppliers to acknowledge receipt of POs and address any
clarification related to PO terms, quantities, delivery schedules, or documentation
requirements.
 Maintain records of PO dispatch and supplier acknowledgements for audit and
compliance purposes.
Blanket BPA (Blanket Purchase Agreement) Administration
 Create and maintain Blanket Purchase Agreements (BPAs) in the ERP system.
 Ensure BPAs are created in accordance with company procurement policies and
approved commercial terms.
 Monitor BPA utilization, expiration dates, and amendments.
Supplier Onboarding Support
 Submit and track supplier creation and supplier extension workflows.
 Review supplier documentation to ensure completeness and compliance.
Finance and Reporting Support Support month-end and year-end reporting activities.
 Maintain accurate procurement records and documentation.
Process Compliance & Stakeholder Support
 Ensure compliance with procurement policies, procedures, and internal controls.
 Identify process improvement opportunities and support implementation
initiatives.
 Maintain high levels of customer service and responsiveness.
Required Qualifications
 Bachelor's degree in Business Administration, Commerce, Supply Chain
Management, Finance, or related field.
 2-5 years of experience in Procurement Operations, Purchasing, Supply Chain,
or Shared Services environment.
 Experience working with ERP systems such as Oracle, SAP, or equivalent.
 Exposure to Ariba Guided Buying will be considered an added advantage.
 Good understanding of procurement processes and supplier management.
Required Skills
 Purchase Order and Purchase Requisition processing.
 Blanket Purchase Agreement (BPA) management.
 Supplier onboarding and workflow management.
 Strong analytical and reporting skills.
 Advanced Microsoft Excel proficiency.
 Excellent communication and stakeholder management skills.
 Strong attention to detail and organizational skills.
 Ability to manage multiple priorities and meet deadlines.
Key Performance Indicators (KPIs)
 PR-to-PO conversion cycle time.
 BPA creation turnaround time.
 Supplier onboarding workflow completion time. Accuracy of procurement data and reports.
 Open PO report delivery timeliness.
 Compliance with procurement policies and procedures.
 Customer satisfaction from internal stakeholders.

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