Job Purpose
The Purchase Manager is responsible for sourcing, evaluating, and managing suppliers to ensure uninterrupted supply of goods, services, and equipment for the airline catering operation. This role ensures compliance with company procurement policies, quality standards, and regulatory requirements, while maintaining cost efficiency and operational excellence.
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Key Responsibilities
1. Supplier Management & Sourcing
Identify, evaluate, and select suppliers in line with operational requirements.
Conduct supplier background checks using the company’s approved platforms before engagement.
Invite and review bids from a minimum of three qualified suppliers for each procurement, in compliance with company procurement policy.
Negotiate terms, pricing, and delivery schedules to ensure best value and service quality.
2. Contract & Compliance Management
Prepare and finalize vendor contracts in accordance with the vendor bidding process.
Ensure supplier background checks are completed prior to contract signing.
Coordinate the signing of Quality Agreements with all relevant vendors.
Collect and maintain Security Declarations, statutory compliance documents, and other documentation required by the Finance team.
3. Repairs, Maintenance & Capex Purchases
Manage procurement of goods and services for plant and vehicle repairs & maintenance.
Lead the procurement process for Capex (Capital Expenditure) items, ensuring HQ approval and compliance with investment procedures.
Liaise with maintenance teams to ensure timely supply of spare parts and repair services.
4. Supplier Audits & Quality Assurance
Collaborate with the Quality Manager to plan and conduct supplier audits.
Ensure corrective actions are implemented by suppliers to meet quality and compliance standards.
Maintain supplier performance records and initiate vendor improvement plans where required.
5. Documentation & Reporting
Maintain accurate procurement records, contracts, and supplier compliance documentation.
Prepare regular procurement reports for management review.
Ensure all procurement activities are documented for internal and external audits.
Key Skills & Competencies
Strong negotiation and vendor management skills.
Knowledge of procurement processes, contract management, and compliance requirements.
Familiarity with supplier background verification tools and processes.
Excellent communication, coordination, and problem-solving abilities.
Proficiency in MS Office, ERP systems, and e-procurement tools.
experience
12
