Real estate & facility management Executive

Accountabilities Major Activities

Contract Management

 To ensure that all equipment at office are covered under AMC and are
working to their optimal condition.
 To ensure tie up / Agreement / Contract with vendors for conducting
quick and efficient repair and maintenance at office premises. To
maintain list of such vendors for quick connect as required.
 To be physical present during the maintenance activities and ensure that
vendor is using products of agreed standards and providing desired
services levels.
 To ensure that all safety standards of the company including but not
limited to Permit To Work, Tool Box Talk, Safety Scans etc. are
performed by the resource along with vendor and their on site
representatives.
 To check Service Reports for inputs from vendors and implement the
same at earliest.
 To ensure that product life is mapped and replacements are processed
well before end of life of current product.

Facility Management (BMS / AMC / handling
or repairs and maintenance)

 Will be responsible for day-to-day functioning of BMS, Fire Safety, air
conditioning units and other similar office related equipment.
 Daily check of BMS room, Fire Safety Panels, PA system and all FM
related equipment like PAC, UPS, AHU's etc.
 Testing of Novec system.
 Maintaining and updating of Work Instructions for BMS, Novec etc.
 Maintain list of furniture including chairs / tables etc. and source good
vendors for maintenance of the same.
 Sharing any good practices / improvement in current process.
 Maintain office equipment like CO2 meter, Lux meter etc. and also
ensure to conduct test as per schedules defined by the organization.

Facility Management (Other functions)

 Waste and Scrap Management
 Procurement of new requirements / equipment / material for the office
premises.
 Guest House Management
 Office Parties & Banquets
 Pest Control
 Handle any external agencies, matadi, police, fire brigade, local unions
etc. as the case may be.

Documentation Support

 Provide support for ISO 9001, ISO 14001, ISO 45001 and ISO 50001
by maintaining of documents required for these audits.
 Provide monthly inputs of Electricity and Water units consumed to
HSSE and tracking of the same for improvements / controls if required.
 Obtaining and submission of half yearly Form B to Fire Safety
Department
 Preparing and implementing of AMC and Service Tracker.
 Prepare and maintain list of Fire Extinguishers with tracking of their
Hydrotest / Refill / Service dates.
 Tracking of faults in the system and implementing improvements /
replacements well before system failures.
 Maintaining and Managing of Snag List and completion timelines.
 Ensuring timely invoices are received and processed.

HSSE

 Maintain Mock Drill Calendar and ensure to conduct mock drill and
confirm that all FM related vendors including but not limited to
Cafeteria, Security and Housekeeping personnel are clear about their
role in case of any emergency.

3. SKILLS AND KNOWLEDGE
Educational Qualifications & other requirements
 Candidate should be Diploma / Degree holder in Electrical / Mechanical Engineering.
 Candidate should be proactive and positive approach and a quick learner.
 Candidate should have hands on approach to safety and have handled BMS and Fire safety equipment.
 Preferable if worked at IT/ITES companies or large corporates.
 Should have Excellent communication skills (oral and written)

Relevant and total years of Experience
 Minimum of 5 years of experience in handling BMS / Fire Safety / AMC's / Repair & Maintenance for offices of 2 lakh
sq. ft. and above office space

experience