Job Title: Executive / Senior Executive – GRN, Inventory & EXIM Operations (Flavour & Fragrance industry)
Department: Logistics & Warehouse ...
Reporting To: Head of Supply Chain
Purpose
To independently manage GRN processing, inventory control, and export–import operations for flavour and fragrance raw materials, intermediates, and finished goods by ensuring system accuracy, regulatory compliance, and efficient coordination with internal and external stakeholders.
Key Responsibilities
1. GRN & Inventory Management
- Independently create and monitor GRN in SAP for domestic and imported materials (commercial and samples) within defined timelines.
- Verify quantity, material specifications, batch/lot details, labeling, and packaging against PO, COA, MSDS, and delivery documents.
- Ensure correct tax structure, valuation, HS code linkage (where applicable), invoice reference, and material master data during GRN posting.
- Implement and monitor 100% accurate re-labeling of incoming materials as per regulatory and customer requirements.
- Manage bin location assignment and ensure correct physical placement through WMS.
- Maintain real-time accuracy of inventory and bin data in SAP/WMS.
- Submit verified GRN documentation to Finance for timely invoice processing and resolve invoice mismatches.
2. Export & Import (EXIM) Operations
- Handle end-to-end import and export documentation including Commercial Invoice, Packing List, Shipping Instructions, COO, COA, and MSDS.
- Coordinate with CHA, freight forwarders, shipping lines, and transporters for customs clearance and cargo movement.
- Ensure compliance with DGFT, customs, hazardous chemical regulations, and FSSAI/REACH/IFRA (where applicable to F&F industry).
- Prepare and manage documentation for duty drawback, EPCG, Advance Authorization, or other applicable export incentive schemes.
- Track international and domestic shipments and proactively manage delays and exceptions.
- Maintain statutory and shipment records for audit and regulatory inspections.
3. Coordination, MIS & Control
- Coordinate with Warehouse, QC, Regulatory, Procurement, Customer Service, Sales, and Finance for seamless material and order flow.
- Lead resolution of discrepancies related to quality, quantity, documentation, or system entries.
- Prepare advanced MIS dashboards using MS Excel on GRN TAT, inventory ageing, shipment performance, and compliance.
- Support budgeting, freight optimization, and cost control initiatives.
- Drive adherence to internal SOPs and KPIs.
4. Process Improvement & Compliance
- Identify process gaps and implement automation/improvement initiatives in SAP/WMS and EXIM workflows.
- Support internal, customer, and statutory audits related to logistics, inventory, and EXIM.
- Ensure compliance with ISO, GMP, safety, and environmental guidelines.
- Mentor junior staff and trainees in GRN, inventory, and EXIM operations.
- Perform additional responsibilities as assigned by management.
Internal Liaison
- Warehouse / Stores
- QC / Regulatory Affairs
- Procurement / Sourcing
- Customer Service
- Sales / Planning
- Accounts & Finance
- IT / SAP Support
External Liaison
- Customs House Agent (CHA)
- Freight Forwarders / Shipping Lines
- Transporters
- Insurance Providers
- Overseas & Domestic Suppliers
Job Requirements
Qualification
- B.Sc / M.Sc (Chemistry / Chemical Engineering / Related Discipline) preferred
- Graduation/Postgraduation in Logistics / Supply Chain is an added advantage
Experience
- 3 to 6 years of hands-on experience in GRN, inventory management, and EXIM operations in chemical, pharma, flavour, fragrance, or related manufacturing industries
Technical Skills
- Strong working knowledge of SAP (MM/WM modules preferred)
- Hands-on experience with WMS
- Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, Dashboards, Macros – added advantage)
- Exposure to digital documentation and tracking systems
Job Title: Executive / Senior Executive – GRN, Inventory & EXIM Operations (Flavour & Fragrance industry)
Department: Logistics & Warehouse
Reporting To: Head of Supply Chain
Purpose
To independently manage GRN processing, inventory control, and export–import operations for flavour and fragrance raw materials, intermediates, and finished goods by ensuring system accuracy, regulatory compliance, and efficient coordination with internal and external stakeholders.
Key Responsibilities
1. GRN & Inventory Management
- Independently create and monitor GRN in SAP for domestic and imported materials (commercial and samples) within defined timelines.
- Verify quantity, material specifications, batch/lot details, labeling, and packaging against PO, COA, MSDS, and delivery documents.
- Ensure correct tax structure, valuation, HS code linkage (where applicable), invoice reference, and material master data during GRN posting.
- Implement and monitor 100% accurate re-labeling of incoming materials as per regulatory and customer requirements.
- Manage bin location assignment and ensure correct physical placement through WMS.
- Maintain real-time accuracy of inventory and bin data in SAP/WMS.
- Submit verified GRN documentation to Finance for timely invoice processing and resolve invoice mismatches.
2. Export & Import (EXIM) Operations
- Handle end-to-end import and export documentation including Commercial Invoice, Packing List, Shipping Instructions, COO, COA, and MSDS.
- Coordinate with CHA, freight forwarders, shipping lines, and transporters for customs clearance and cargo movement.
- Ensure compliance with DGFT, customs, hazardous chemical regulations, and FSSAI/REACH/IFRA (where applicable to F&F industry).
- Prepare and manage documentation for duty drawback, EPCG, Advance Authorization, or other applicable export incentive schemes.
- Track international and domestic shipments and proactively manage delays and exceptions.
- Maintain statutory and shipment records for audit and regulatory inspections.
3. Coordination, MIS & Control
- Coordinate with Warehouse, QC, Regulatory, Procurement, Customer Service, Sales, and Finance for seamless material and order flow.
- Lead resolution of discrepancies related to quality, quantity, documentation, or system entries.
- Prepare advanced MIS dashboards using MS Excel on GRN TAT, inventory ageing, shipment performance, and compliance.
- Support budgeting, freight optimization, and cost control initiatives.
- Drive adherence to internal SOPs and KPIs.
4. Process Improvement & Compliance
- Identify process gaps and implement automation/improvement initiatives in SAP/WMS and EXIM workflows.
- Support internal, customer, and statutory audits related to logistics, inventory, and EXIM.
- Ensure compliance with ISO, GMP, safety, and environmental guidelines.
- Mentor junior staff and trainees in GRN, inventory, and EXIM operations.
- Perform additional responsibilities as assigned by management.
Internal Liaison
- Warehouse / Stores
- QC / Regulatory Affairs
- Procurement / Sourcing
- Customer Service
- Sales / Planning
- Accounts & Finance
- IT / SAP Support
External Liaison
- Customs House Agent (CHA)
- Freight Forwarders / Shipping Lines
- Transporters
- Insurance Providers
- Overseas & Domestic Suppliers
Job Requirements
Qualification
- B.Sc / M.Sc (Chemistry / Chemical Engineering / Related Discipline) preferred
- Graduation/Postgraduation in Logistics / Supply Chain is an added advantage
Experience
- 3 to 6 years of hands-on experience in GRN, inventory management, and EXIM operations in chemical, pharma, flavour, fragrance, or related manufacturing industries
Technical Skills
- Strong working knowledge of SAP (MM/WM modules preferred)
- Hands-on experience with WMS
- Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, Dashboards, Macros – added advantage)
- Exposure to digital documentation and tracking systems
experience
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