Role Purpose
The Admin assistant is responsible for providing administrative, operational, andcoordination support for End User Services (EUS) activities. The role ensures vendor coordination, procurement administration, documentation, reporting, invoice processing, record keeping of all the related documents, receiving deliveries of IT assets, disposal of old assets disposal activities to support seamless technology operations across in Mumbai.
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Key Responsibilities
Procurement & Vendor Coordination
Raise and track purchase requests and purchase orders.
Coordinate with vendors for procurement, IT asset repairs, maintenance, and
disposal activities.
Follow up on deliveries, collections, and warranty-related requests.
Support vendor onboarding and compliance documentation requirements.
Track renewals, maintenance contracts, and service schedules.
Invoice & Financial Administration
Verify vendor invoices against approved services and deliveries.
Coordinate invoice processing and payment follow-ups with Finance.
Maintain records of invoices, purchase orders, quotations, and contracts.
Prepare spend reports and budget utilization reports as required.
Reporting & Documentation
Prepare periodic management reports, dashboards, and trackers.
Maintain operational documentation, SOPs, inventories, and process records.
Support audit evidence collection and documentation requests.
Update and maintain SharePoint repositories and team records.
Workplace & Facilities Coordination
Coordinate with Workplace Services for office technology-related activities.
Assist with workstation moves, office expansions, and infrastructure changes.
Coordinate logistics for equipment movement between offices.
Support periodic stock verification and audit exercises. Visit vendor when required.
experience
4show moreRole Purpose
The Admin assistant is responsible for providing administrative, operational, andcoordination support for End User Services (EUS) activities. The role ensures vendor coordination, procurement administration, documentation, reporting, invoice processing, record keeping of all the related documents, receiving deliveries of IT assets, disposal of old assets disposal activities to support seamless technology operations across in Mumbai.
Key Responsibilities
Procurement & Vendor Coordination
Raise and track purchase requests and purchase orders.
Coordinate with vendors for procurement, IT asset repairs, maintenance, and
disposal activities.
Follow up on deliveries, collections, and warranty-related requests.
Support vendor onboarding and compliance documentation requirements.
Track renewals, maintenance contracts, and service schedules.
Invoice & Financial Administration
Verify vendor invoices against approved services and deliveries.
Coordinate invoice processing and payment follow-ups with Finance.
Maintain records of invoices, purchase orders, quotations, and contracts....
Prepare spend reports and budget utilization reports as required.
Reporting & Documentation
Prepare periodic management reports, dashboards, and trackers.
Maintain operational documentation, SOPs, inventories, and process records.
Support audit evidence collection and documentation requests.
Update and maintain SharePoint repositories and team records.
Workplace & Facilities Coordination
Coordinate with Workplace Services for office technology-related activities.
Assist with workstation moves, office expansions, and infrastructure changes.
Coordinate logistics for equipment movement between offices.
Support periodic stock verification and audit exercises. Visit vendor when required.
experience
4show more
