Key Responsibilities
1. General Office Administration
- Serve as the primary point of contact for front-desk inquiries, visitors, and vendors.
- Monitor and maintain inventory of office supplies (stationery, pantry items, etc.) and place orders as needed.
- Assist with basic administrative tasks, including scheduling, documentation, and filing.
- Support internal teams with event coordination, meeting room setups, and catering arrangements.
2. Facilities Management
- Ensure the office premises are safe, secure, and fully operational.
- Conduct regular walkthroughs to identify maintenance issues (lighting, plumbing, HVAC, furniture).
- Coordinate with external technicians, landlords, and contractors for timely repairs and preventive maintenance.
- Manage office access cards, keys, and security protocols.
3. Housekeeping & Cleanliness Supervision
- Oversee the housekeeping staff or external cleaning vendors to ensure the highest standards of cleanliness and hygiene.
- Manage schedules for deep cleaning, waste disposal, and pest control.
- Ensure restrooms, common areas, meeting rooms, and the cafeteria/pantry are continuously stocked and spotless.
4. Mail & Courier Management
- Receive, sort, and log all incoming mail, packages, and couriers.
- Distribute mail to the appropriate departments or individuals promptly.
- Prepare and coordinate outgoing shipments and couriers, tracking deliveries to completion.
- Maintain accurate records of mailing expenses and vendor invoices.
