Job Titile- Admin Executive
Location: Aerocity Delhi
Office Timing: Monday to Friday (9am to 6pm), Saturday will be WFH
Salary- upto 7 LPA
Job Purpose:
To provide efficient administrative support, ensure smooth office operations, and manage bill processing activities with accuracy and timeliness. The role requires hands-on experience in SAP for vendor management, invoice booking, and reporting.
Key Responsibilities:
1. Administrative Support
...- Manage day-to-day administrative activities including office maintenance, vendor coordination, and facility management.
- Handle travel bookings, accommodation, and related expense management.
- Maintain records of contracts, AMC renewals, and service agreements.
2. Bill Processing & Vendor Management
- Process vendor bills, service invoices, and employee reimbursements accurately within defined timelines.
- Verify bills with supporting documents and ensure compliance with company policies.
- Coordinate with vendors for bill submission, payment status, and issue resolution.
3. SAP Related Activities
- Create and update PO as per need.
- Post and track invoices, purchase orders (PO), and goods receipt notes (GRN).
- Generate MIS reports from SAP related to bill processing, vendor payments, and expense tracking.
4. Compliance & Documentation
- Ensure bills are processed in line with statutory requirements (GST, TDS, etc.).
- Maintain systematic filing (digital & physical) of bills and payment records.
- Assist in internal and external audits by providing required documentation.
5. Other Responsibilities
- Assist in employee engagement activities and office event management.
- Coordinate with Finance, HR, and Procurement teams for smooth workflow.
Key Skills & Competencies:
- Strong knowledge of SAP (FI/MM module preferred).
- Experience in bill processing, vendor management, and compliance.
- Good knowledge of MS Office (Excel, Word, PowerPoint).
- Excellent communication, coordination, and negotiation skills.
- Detail-oriented with strong organizational abilities.
Qualifications & Experience:
- Graduate or Postgraduate in relevant field.
- 2–5 years of experience in administration, SAP handling, and bill processing.
- Prior exposure in a manufacturing / corporate environment preferred.
experience
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