- Office management: Overseeing general office upkeep, including cleanliness, organization, and inventory of supplies and equipment.
- Communication: Acting as a point of contact by answering phones, responding to emails, and directing inquiries to the appropriate people.
- Scheduling and coordination: Managing calendars, scheduling meetings, and coordinating travel arrangements for staff.
- Record-keeping: Maintaining organized and accurate records, including filing systems, employee files, and invoices.
- Administrative support: Providing support to other departments and management, which can include preparing documents, reports, and presentations.
- Event planning: Assisting with planning and organizing company events, meetings, and activities.
- Data management: Performing data entry and maintaining databases and other administrative information systems.
- Compliance: Ensuring all administrative practices comply with company policies and relevant laws and regulations.
- Strong verbal and written communication skills
- Excellent organizational and time-management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to multitask and work independently
- Attention to detail and accuracy
- Problem-solving skills and the ability to handle unexpected challenges