Administrative Coordinator Job Responsibilities:
- Implements administrative projects, systems, procedures, and policies.
- Maintains administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures.
- Creates and revises systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes.
- Develops administrative staff by providing information, training, and coaching.
- Inventories and orders office supplies.
- Serves as liaison with technical support staff for office equipment.
- Pays vendors, maintains facilities and office supply budget, and oversees other expenses necessary to the day-to-day administrative operations.
- Schedules meetings, answers phones, and maintains digital and physical records.
- Prepares agendas and takes notes at meetings and archives proceedings.
- Assists in preparation of reports and presentations and aids in budgeting process.
- Resolves administrative problems by analyzing information and identifying and communicating solutions.
- Maintains rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem solving for workflow issues.
- Directs administrative productivity in accordance with management directives.
- Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
- Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines, and communicating developments to management.
- Completes administrative projects by identifying and implementing new technology and resources, redesigning systems, and recommending re-deployment of designated resources.
- Accomplishes department and organization mission by completing related tasks and projects as needed.
