The Facility Executive ensures that the organization's physical workplace is safe, functional, clean, and compliant with local regulations. This role manages vendor contracts, oversees preventive maintenance, coordinates office administration, and responds promptly to facility-related requests from staff and management.
Key Responsibilities
1. Daily Operations & Administration
Oversee daily facility operations, including cleanliness, seating arrangements, cafeteria/pantry management, and waste disposal.
Handle employee requests/tickets regarding workplace issues (HVAC, lighting, plumbing, seating, access cards).
Manage front desk, security, housekeeping, and mailroom services.
Maintain records of facility equipment, asset registers, and office supplies inventory.
2. Maintenance & Vendor Management
Supervise hard services (HVAC, electrical, plumbing, fire safety systems, elevators, UPS, generators) and soft services (cleaning, pest control, landscaping).
Oversee third-party vendors, contractor service-level agreements (SLAs), and key performance indicators (KPIs).
Coordinate periodic preventive maintenance (PPM) schedules for essential facility equipment.
Obtain quotes, process purchase orders (POs), and track vendor invoices for facility services.
3. Health, Safety & Environment (EHS / Compliance)
Ensure compliance with local health, safety, and environmental regulations and labor laws.
Organize regular fire drills, safety audits, and emergency response plans.
Ensure all safety equipment (fire extinguishers, first aid kits, emergency exits) is tested and up to standard.
4. Space & Event Management
Assist with space planning, office moves, desk allocations, and workplace restructures.
Support the setup and logistics for internal events, town halls, and client meetings.