Job Summary:
The Administrative Manager will be responsible for overseeing all administrative functions to ensure smooth and efficient operations of the facility. The role includes developing policies, coordinating with government bodies, ensuring compliance with regulatory requirements, managing office support services, and supporting visitors and staff requirements.
Key Responsibilities:
- Policy Development & Implementation
- Develop and implement effective policies and procedures to enhance the operations and efficiency of the administrative department.
- Establish standard operating procedures for training, coaching, counseling, and career development in coordination with the Head Office.
- Planning & Coordination
- Initiate and coordinate goals, deadlines, and projects for departments in alignment with organizational objectives and in consultation with HO.
- Coordinate visits from buyers, clients, and delegates to the facility, ensuring all necessary arrangements are in place.
- Facility Management
- Ensure the facility is well-maintained, safe, and secure, complying with all environmental, health, and safety regulations.
- Oversee housekeeping and maintenance activities within and outside the factory premises.
- Government Liaison & Compliance
- Coordinate with central, state, and local government authorities for necessary licenses, renewals, and approvals.
- Maintain accurate and timely records and reports as required by regulatory bodies.
- Handle correspondence and replies to notices/letters from government agencies, ensuring appropriate follow-ups.
- Guest & Staff Support Services
- Manage arrangements for guest accommodation, local transportation, and logistics support.
- Oversee procurement and inventory of office and administrative supplies, including kitchen essentials.
Qualifications & Skills:
- Bachelor’s or Master’s degree in Business Administration, Management, or related field.
- Proven experience in administration, preferably in a manufacturing or industrial setup.
- Strong interpersonal and communication skills.
- Excellent organizational and time-management abilities.
- Knowledge of statutory compliances, licenses, and local regulations.
- Proficiency in MS Office and administrative software tools.
Working Conditions:
- Primarily based in the factory/plant location.
- Requires coordination with multiple stakeholders internally and externally.
- May involve occasional travel to local authorities or government departments.