Executive Assistant<p>We are looking for a highly organized and proactive Executive Assistant to support our leadership team. This role is perfect for a master multi-tasker who thrives in a fast-paced environment and can anticipate needs before they arise.</p><h3>Core Responsibilities</h3><ul><li><p>Calendar Management: Coordinate complex schedules, prioritize meetings, and manage time-sensitive conflicts.</p></li><li><p>Communication Bridge: Serve as the primary point of contact for internal and external stakeholders, handling correspondence with professionalism.</p></li><li><p>Travel & Logistics: Arrange comprehensive travel itineraries, including flights, lodging, and ground transportation.</p></li><li><p>Administrative Support: Prepare reports, presentations, and meeting agendas. Take minutes during key sessions and track follow-up items.</p></li><li><p>Special Projects: Assist with event planning, research, and confidential departmental initiatives.</p></li></ul><h3>Key Qualifications</h3><ul><li><p>Experience: 3+ years of experience in an administrative or executive support role.</p></li></ul><h3>experience</h3>8

Key Responsibilities<ul><li>Calendar & Schedule Management: Manage complex calendars, schedule appointments, coordinate meetings, and plan events.</li><li>Communication: Screen calls, emails, and correspondence; act as a gatekeeper and liaison.</li><li>Travel & Logistics: Arrange complex travel, accommodations, and itineraries.</li><li>Document Preparation: Type, prepare, and format reports, presentations, memos, and financial documents.</li><li>Office Management: Handle mail, filing, databases, and general office support.</li><li>Confidentiality: Maintain discretion with sensitive information.</li><li>Project Support: Assist with projects, board meeting prep, and event planning. </li></ul><h3>experience</h3>10

Key Responsibilities<br />Workers Transport<br />• Supporting with the HR team for manpower recruitment and identifying the potential routes.<br />Communication Management<br />• Mobile phone, Landline & Local communication;<br />• Responsible for handling all Corporate CUG & Fixed Landline & telephone issues, review the<br />plans and ensure that the payment is made on time.<br />Transport Management<br />• Handling of drivers and scheduling the driver’s duty roster.<br />• All vehicles (Four wheelers and two wheelers) are maintained properly on daily basis.<br />Maintaining vehicle audit process on daily, weekly and monthly basis for safety and ensuring<br />the statutory.<br />• Maintain and monitoring the vehicles, in case of any repair or problem the same has been<br />sorted the same with the service centre (Authorized showroom only).<br />• Ensure and updating the driver’s SOP.<br />• Arranging of hire vehicle and acting driver whenever is required.<br />• Maintaining the managing the vehicle request forms. The entire vehicle should allocate only<br />with the proper request form or mail.<br />• Monitoring & tracking of all vehicles.<br />• Monitoring the renewals, renewing of vehicle Insurance, Fitness Certificate, pollution<br />certificate, Road Tax, Green Tax periodically on time.<br />• RTO: Liaisoning with RTO related works. (FC, Tax payments, Pollution Certificate).<br />• SRICITY:: Co-ordinating with, SRICITY officials(Vehicle pass) for all company owned vehicle.<br />• Maintenance of SRICITY RFID tag for MD, Director and CEO vehicles. Assist to other staff if<br />required.<br />• FAST-TAG: Maintain and monitoring properly the Fast Tag account (ZEN Sricity) for all the<br />vehicles.<br />Fuel management<br />• BPCL Petro Card: Monitoring the vehicle petrol & diesel consumption and ensure the petro<br />card (ZEN SRICITY) is maintained properly.<br />• Monitoring and maintain the Zone to Zone trips and intercompany transfer utilizing the<br />vehicle effectively to reduce the fuel cost.<br />Security Management• Checking the Monthly Security bills (M/s. MAX Security Services Pvt Ltd) with the available<br />attendance register, wage details and ESI, PF & ECR Reports.<br />• Monitoring the security attendance by checking their daily In & Out time.<br />• Verifying the Register maintained by Gate Security Personnel at time to time.<br />• Monitoring the security duty roaster.<br />• Carry out the daily, weekly, and monthly meeting with the deputed Security Personnel.<br />• Arrangement and monitoring the pest control activities at Zen SRICITY<br />• Monitoring all security system and ensure complaince<br />Canteen Management<br />• Conducting the food committee meetings once in 15 days.<br />• Ensure the quality of food given to the employees.<br />• Make the Surprise visits to the Vendor’s Kitchen and to ensure the hygiene of the food<br />prepared.<br />• Monitoring the food supplied count on daily basis.<br />• Checking the staff canteen and worker canteen cleanliness activity.<br />• Sending food samples to authorized testing Labs once in three months, to check the food<br />adulteration / contamination.<br />• Maintaing and adding all the food service, plates and vessel washing cost to the food<br />contractor<br />Printing & stationary General Supply Management<br />Stock Inventory:<br />• Purchase and maintaining the stationary, Housekeeping materials and grocery items.<br />• General functions like Organizing ID cards & Visiting cards for staff.<br />• Managing repair, maintenance & replacement of office equipment, furniture, vehicles, etc.,<br />• Arranging uniforms for staff, supervisors. Coordinating with HO<br />Housekeeping Management<br />• Supervising and monitoring the House keeping worker and supervisor.<br />• Checking the house keeping checking list on daily basis, weekly basis & monthly basis.<br />• Checking the Rest Rooms, all floors and office area, ensuring clean environment & scheduling<br />the cleaning activities and hygiene of the comp-lete plant periodically.<br />• Monitor & maintain garden activities and scheduling the duty roaster for housekeeping<br />supervisor.<br />• Reducing the hosekeeping expences by introducing new technologies<br />Postage & Courier Management<br />• Monitoring and arranging the postage and courier to required department whenever<br />required.<br />• Courier arrangement to various departments sending through (Indian Postal, UBX and BLUE-<br />DART).<br />• Coordinate for the postal works (India post, UBX and Blue-dart) to dispatch the couriers to<br />outstation.<h3>experience</h3>15