<p>Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work.</p><p>We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change.</p><p></p><p>At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally.</p><p>We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.</p><p></p><p></p><p></p><p>Job Title: Associate Specialist, Mid Office Payroll</p><p>Reports To Team Lead (or above)</p><p>about Randstad</p><p>Randstad is the world’s largest talent company and a partner of choice to clients. We are committed to providing equitable opportunities to people from all backgrounds and help them remain relevant in the rapidly changing world of work. We have a deep understanding of the labor market and help our clients to create the high-quality, diverse, and agile workforces they need to succeed. Our 46,000 employees around the world make a positive impact on society by helping people to realize their true potential throughout their working life.</p><p>about Randstad Global Capability Center</p><p>Randstad Global Capability Center is responsible for strategic delivery for Randstad markets and businesses globally. Through our centers of excellence of talent services, human resources, finance, IT, and marketing, the Global Capability Center is a high growth and acceleration enabler as we become the world’s most equitable and specialized talent company. To realize this goal, we are expanding and strengthening our finance capability center and this role specializes in managing timesheet and expense management framework for our Netherlands team.</p><p>The Mid-Office Coordinator is responsible for managing the administrative tasks required for the successful placement of temporary employees (Talents) with clients. This role ensures strict compliance with current labor legislation and Group internal processes. As a key player in operational performance, the coordinator actively contributes to the continuous improvement of administrative workflows across one or more regions.</p><p>In this role, you will have a clear set of responsibilities. However, as our organization is constantly evolving, you may be asked to contribute to projects or tasks not explicitly outlined in this job description. We value a flexible mindset and the ability to look beyond your core remit.</p><p>Key Responsibilities</p><p>Client Configuration & Optimization (Osmose)</p><p>Manage and improve client settings within the Osmose system.</p><p>Support Consultants, Account Managers, or Process Managers in creating and linking complex payroll rules.</p><p>Optimize administrative processes, including contract management, HR templates, time-clock imports, and Vendor Management Systems (e.g., Pixid).</p><p>Conduct weekly operational reviews and monthly post-payroll audits with agencies to ensure data quality.</p><p>Talent File Management</p><p>Follow up with Talents to secure and validate registrations in Osmose.</p><p>Monitor medical fitness compliance (scheduling exams, updating files, and tracking summons).</p><p>Ensure the timely renewal of professional certifications (CACES), authorizations, and residence permits.</p><p>Generate risk assessment reports and mandatory monthly editions.</p><p>Contract Management</p><p>Draft and issue temporary work contracts (CTT) and assignment contracts (CMD).</p><p>Manage framework contracts ("contrats chapeaux") and specific assignment letters for CDII (Permanent-Interim) contracts.</p><p>Ensure all contracts are systematically signed.</p><p>Payroll Processing & Expenses</p><p>Collect all timesheets and variable payroll data (absences, bonuses, etc.) from teams, clients, or Time & Attendance (GTA) tools.</p><p>Enter and audit timesheets in Osmose for compliance.</p><p>Manage weekly follow-ups for missing supporting documentation.</p><p>Process downpayments (advances) within established deadlines.</p><p>Audit and reintegrate professional expenses in accordance with URSSAF regulations.</p><p>Support & Dispute Resolution</p><p>Staff the dedicated telephone hotline for client and Talent inquiries/claims.</p><p>Monitor contracts without defined end-dates and resolve anomalies.</p><p>Manage the recovery of overdue invoices (excluding commercial disputes).</p><p>Identify and flag overpayments for recovery.</p><p>Handle administrative processing of wage garnishments and absence justifications.</p><p>Digital Transformation</p><p>Promote and encourage the use of digital solutions (Client Portal, Youplan, Talent App, e-invoicing, and digital pay slips).</p><p>Key Skills & Competencies</p><p>Good experience of working with data, preferably in Microsoft Office (Excel, Word) and Google Suite products (Gmail, Google Sheets including VLOOKUP and basic formulas, shared drives) Excel or Google sheets.</p><p>Strong process ownership and accountability to drive positive outcomes for self</p><p>Ability to work under tight deadlines well skilled at multi-tasking</p><p>Ability to respond to customer needs with speed and accuracy with strong focus on customer service excellence.</p><p>Troubleshoot, identify and report any potential identified issues.</p><p>Ability to multi-task and deliver with excellence is an essential requirement of the role.</p><p>Willingness and eagerness to learn; is curious and demonstrates adaptability to accommodate process priorities.</p><p>Strong written and verbal communication skills. You should be comfortable to reach out to colleagues, supervisors or stakeholders, can explain clearly what the key messages are and deliver business solutions accordingly.</p><p>Prior experience of working in salesforce tools is an added advantage.</p><p>Payroll & Billing: Strong understanding of payroll mechanisms and anomaly detection.</p><p>IT Systems: High comfort level with business software (Osmose), VMS platforms (Pixid, Fieldglass), and automation tools (RPA).</p><p>Education & Other Qualifications (Required and Preferred):</p><p>Bachelor’s degree in commerce</p><p>Minimum of 3-4 years of experience in administration / financial accounting / similar work profile</p><p>Prior experience of working on in timesheet and payrolling is a must</p><p>Workdays: Monday to Friday</p><p>Daily Hours: 9 hours per day (includes 1 hour of break each day)</p><p>Shift Timings: 8 am to 5 pm CET (flexibility to work timings needed during the month end and other deadlines.</p><p>Reporting Line: You will be reporting into the team lead</p><p>Your development at Randstad:</p><p>At Randstad, your growth and development are central. We believe in training talent and offer you an ideal working environment where you learn a lot. You will receive plenty of learning and development opportunities. We are happy to discuss your ambitions with you and look together at the direction in which you want to develop. You contribute to new developments and the continuous improvement of our services.</p><p></p><p></p><p>Is this the job for you? We would love to hear from you! Please apply directly to the role and we will get in touch with you.</p>

<p>Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work.</p><p>We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change.</p><p></p><p>At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally.</p><p>We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.</p><p></p><p></p><p>Job Description</p><p> </p><p>Role: Specialist</p><p>reports to:</p><p>Team Lead (or above)</p><p>Group Professional Admin Center</p><p> </p><p>Job Objective</p><p> </p><p>Within the scope of the branches assigned to him, the Professional ensures, that 100% of the hours reported to him by the branch are recorded in time in the timesheet processing. This includes checking, adjusting and approving the time portal as well as billing timesheets/customer journals, including all allowances, bonuses, etc., in SAP. All critical alerts are processed daily and non-critical alerts weekly, and corresponding feedback is given to the branch. The Professional performs timely file checks of all departing employees and performs file checks of all current employees at regular intervals – at least once a year. As part of the process audit system, days with faultless or at-fault absence, unpaid leave, and undocumented days are checked. He supports the branch in complying with/optimizing the processes relevant to the Admin Center. As part of process optimization, the Professional holds regular discussions with the Specialist about all deviations from the standard defined operational processes and specifications. The deviations are tracked jointly with the Specialist and documented in the monthly quality assurance. All tasks must be carried out according to the process guide.</p><p>Key Performance Indicator (KPI)</p><p>●        Support ratio according to guideline / productivity</p><p>●        Correction ratio of time sheets</p><p>●        weekly/monthly delay of timesheet input</p><p>●        file checks in time</p><p>●        alert processing in time</p><p>●        Follow Ups</p><p>●        Professional and timely feedback/response to branch inquiries</p><p> </p><p>Responsibilities and Main Tasks</p><p> </p><p> </p><p> </p><p>1. Checking, adjusting and approving the time portal/MRP*, including the upload of client-specific timesheets *The Mein Randstad Portal (MRP) is a comprehensive time management platform.</p><p>Consequently, employees on client assignments can record their hours, apply for leave, monitor their vacation and time accounts, and retrieve their payroll documents electronically.In our daily work, we use the MRP system to check and adjust electronic time records (clock-in and clock-out times), any discrepancies and breaks. In some cases, we also use the reports available within the MRP system to verify the data.</p><p>2. Billing of timesheets/client journals including all allowances, bonuses, etc. in SAP</p><p>3.Alert processing *Daily reconciliation of digital employee-related data, files or entries in the scheduling restriction list, timesheet recording, validity dates and customer deployment by the SAP system. In case of discrepancies, an error (alert) list is generated. Depending on the type of error, there is a process guide describing what kind of action has to be taken for each alert. All critical alerts are processed daily and non-critical alerts weekly, and corresponding feedback is given to the branch.</p><p>4. File check</p><p>The Professional performs timely file checks of all departing employees and performs file checks of all current employees at regular intervals – at least once a year. File check is a report that can be generated in SAP. This report compares employee-related data entries with the digital employee file. Any discrepancies are documented in the file check. Depending on the type of error, there is a process guide describing what action to take for each discrepancies.</p><p>5 Process optimization</p><p>6.Process audit system (Erweiterte Prüfsystematik)</p><p>As part of the process audit system, days with faultless or at-fault absence, unpaid leave and undocumented days are checked based on manually generated SAP reports.The justification for unpaid time is reviewed for legal compliance. The results of these reviews are automatically incorporated into a report that is monthly made available to the branches for processing.</p><p>7.Corrections in the SAP timesheet</p><p>8.Resulting correspondence (by telephone, e-mail, chat, hangout-meets,... ) with branches, colleagues, seldom clients</p><p>9.Additional tasks in alignment with Specialist, Expert, Team Coordinator, Team Manager and Admin Center Manager</p><p>10.Tasks must be carried out according to the process guide</p><p> </p><p> </p><p> </p><p>Requirements Profile</p><p> </p><p>Education:</p><p>Ideally commercial training</p><p>Job  Experience:</p><p>Minimum 4-5 year of commercial professional experience in timesheet and payroll (optional) with regular interactions with the market leaders</p><p>Technical Competence:</p><p>Good IT skills, ideally in SAP and Google,</p><p>Core Requirements:</p><p> </p><p>  </p><p>Additional requirements:</p><p>  </p><p>Business English written and spoken fluently, service orientation, quality awareness, willingness to cooperate, ability to learn, initiative,</p><p>affinity for numbers, accuracy, resilience, flexibility, timely and structured work, team spirit, desire for personal responsibility</p><p> </p><p>holiday freeze during monthly closing ( 5 days ), mandatory attendance in the office during monthly closing, during the onboarding period mandatory attendance for 3 months</p><p> </p><p> </p><p>Shift Timings: 8 am to 5 pm CET with flexible work hours during the month end close deadlines</p><p> </p><p>This job description reflects the current situation. Changes to the scope of duties due to operational and/or organizational requirements are expressly reserved.</p><p></p><p></p><p>Is this the job for you? We would love to hear from you! Please apply directly to the role and we will get in touch with you.</p>

<p>Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work.</p><p>We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change.</p><p></p><p>At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally.</p><p>We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.</p><p></p><p></p><p>about Randstad</p><p>Randstad is the world’s largest talent company and a partner of choice to clients. We are committed to providing equitable opportunities to people from all backgrounds and helping them remain relevant in the rapidly changing world of work. We have a deep understanding of the labor market and help our clients to create the high-quality, diverse, and agile workforce they need to succeed. Our 46,000 employees around the world make a positive impact on society by helping people to realize their true potential throughout their working life.</p><p>about Randstad Global Capability Center</p><p>Randstad Global Capability Center is responsible for strategic delivery for Randstad markets and businesses globally. Through our centers of excellence of talent services, human resources, finance, IT, and marketing, the Global Capability Center is a high growth and acceleration enabler as we become the world’s most equitable and specialized talent company.</p><p>To realize this goal, we are expanding and strengthening our centers of excellence. We are looking for a Payrolling Professional to join our Finance Capability Center team.</p><p>Key Responsibilities</p><p>To be successful in this role, you will ensure the smooth administrative execution of our payroll processes. Your core responsibilities include:</p><p>Document & File Management: Managing incoming and outgoing documentation and maintaining digital personnel files with the highest level of accuracy.</p><p>System Coordination: Operating and coordinating the ticketing system for all payroll-related inquiries.</p><p>Compliance & Controls: Actively supporting the Key Control Framework (KCF) and ensuring all documentation meets internal audit standards.</p><p>Data Administration: Maintaining payroll-relevant master data and preparing various lists and data overviews.</p><p>Specialized Processing: Handling simple wage garnishments, insolvencies, and processing expense reimbursements.</p><p>Offboarding Support: Managing overpayments for former employees, including the coordination of the dunning process.</p><p>General Administration: Issuing various types of standard employment certificates and documents.</p><p>Key Competencies</p><p>Service Excellence: A high degree of service orientation and a passion for helping employees.</p><p>Precision: An above-average level of diligence, accuracy, and a strong affinity for numbers.</p><p>Organization: Strong coordination skills with the ability to prioritize tasks effectively.</p><p>Mindset: A quick learner with an exceptionally solution-oriented way of thinking.</p><p>Reliability: You are trustworthy and accustomed to handling sensitive data with discretion.</p><p>Teamwork: You enjoy working independently while remaining a proactive and reliable team player.</p><p>Education & Other Qualifications (Required and Preferred):</p><p>Bachelor’s degree in commerce</p><p>Minimum of 4-5 years of experience in administration</p><p>Prior experience of working on timesheet, payroll and payroll document management process</p><p>Proficiency in MS Office (Excel, Word, PowerPoint) or Google Workspace.</p><p>Experience with SAP HR/R3 is a significant advantage</p><p>Excellent communication skills (written and verbal)</p><p>Work Days: Monday to Friday</p><p>Shift Timings: 8:30 am to 5:30 pm CET</p><p>Daily Hours: 9 hours per day (includes 1 hour of break each day)</p><p>what we offer</p><p>You would be part of a high-growth and diverse team where great work and collaboration are celebrated. You will feel a sense of belonging, and bring your authentic self to work, to whatever degree you are comfortable. In return for your talent and effort, you would receive good and competitive pay apart from other attractive benefits and opportunities that are part of our total rewards strategy. Our performance standards are high, but as a team, we will help you reach and even exceed them through a wide range of learning and development options. Imagine being part of the world's largest talent company and a partner of choice to clients across 39 markets. If this is exciting for you and you recognize yourself in this opportunity, please apply to this role.</p><p></p><p></p><p>Is this the job for you? We would love to hear from you! Please apply directly to the role and we will get in touch with you.</p>