Job Description : Company Secretary
Job Summary:
Company Secretary will provide administrative and governance support to the Board of Directors, ensuring compliance with regulatory requirements, maintain accurate records, and facilitate effective communication between the Board, management, and stakeholders.
Key Responsibilities:
1. Governance and Compliance:Thorough understanding of the Companies Act, relevant rules and regulations, FEMA/RBI/SEBI Guidelines.
- Ensure compliance with relevant laws, regulations, and corporate governance standards.
- Maintain up-to-date knowledge of changes in regulatory requirements.
- Handle secretarial compliances of multiple entities.
- Compliance with regards to the allotment of shares via right issue, private placement and compliance with regards to the transfer of shares
2. Board Administration:
- Prepare and distribute Board meeting materials, agendas, minutes and resolutions.
- Convene & coordinate Board meetings, including scheduling and logistics.
3. Shareholder Relations:
- Liaise with shareholders, respond to queries, and provide information as required.
- Convene & coordinate shareholder meetings, including AGMs and EGMs.
4. Company Records and Registers:
- Maintain accurate and up-to-date company records, including registers of members, directors, and secretaries.
- Ensure compliance with filing requirements.
5. Communication and Liaison:
- Facilitate communication between the Board, management, and stakeholders.
- Co-ordinate with other Departments of the Company.
- Provide guidance on corporate governance matters.
6. Risk Management:
- Identify and mitigate risks associated with corporate governance and compliance.
7. Special Projects:
- Undertake special projects as required by the Company.
- Assist in M&A Activities
Nice to Have:
- Prior experience of IPO and SEBI Compliance
- Experience working with a listed company or in a regulated industry.
- Knowledge of financial markets and instruments.
- Certification in risk management or compliance.
Requirements:
- Bachelor’s degree in law, Business Administration, or related field.
- Professional certification in company secretarial practice (e.g., ICSA, ACIS).
- Minimum 5 years' experience as a company secretary or in a related role.
- Strong knowledge of corporate governance, company law, and regulatory requirements.
- Excellent communication, organizational, and administrative skills.
- Ability to maintain confidentiality and handle sensitive information.