* Assists in managing the daily workflow of the CEO and/or CMO; responding quickly to changing
priorities.
* Assists in the management and coordination of administrative assistant activities related to travel
arrangements for CEO and CMO and approve travel arrangements for all employees
* Attend meetings with CEO, understand the business, create minutes with "to do" lists and then
facilitate follow-up with the executive team to ensure the items on the "to do" list are accomplished
* Document review and collaboration on training to excellence
* Assist the Lead Executive Administrative Assistant and CEO in managing marketing materials,
public relations and press-releases, websites, LinkedIn and coordinate the many tasks required
for tradeshows
* Assist in business development initiatives
* Maintain highly confidential documents and files for executives
* Prepare materials for internal and external meetings as assigned, including extensive use of
PowerPoint and Word
* Assist in the office management portion of new hire employee onboarding checklist, including
ordering of business cards, name plates, scheduling travel and distribution of onboarding agenda
prior to date of hire and work with IT to provide onboarding training on phone and voicemail system
and other onboarding tasks as needed
* Performs other tasks as assigned
Office Responsibilities
* Assist in management of Company website and associated vendors
* Assist with marketing materials and associated vendors
* Assist in management of office maintenance and associated vendors
* Assist in ensuring a safe, functional and comfortable office environment is maintained
* Assist in management of office supplies and orders; maintaining inventory and proper supply
levels
* Assist with organization and coordination of vendors, in adherence to established budgets, to plan
and organize companywide celebrations, and holiday events
* Collaborate with the Executive Administrative Assistant and IT department to secure, create
inventory structure and maintain all internal IE office and building access keys and employee and
temporary badges
* Performs other tasks as assigned
EDUCATION AND EXPERIENCE
* 5+ years of relevant executive level administrative experience and education; degree preferred
* Excellent verbal and written communication skills
* Excellent computer skills including all MS Office applications
* Proven experience supporting C-level executives and interfacing with physicians and high-level
clients

experience

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