office admin assistant

• Communication & Correspondence:

1. Answering and directing phone calls, emails, and other inquiries to the appropriate personnel. 

2. Drafting, editing, and distributing memos, letters, reports, and other documents. 

3. Serving as a point of contact for internal and external clients and visitors. 

• Office Management:

  1. Ordering, stocking, and managing office supplies and inventory. 

  2. Maintaining and organizing physical and digital filing systems. 

  3. Ensuring common office areas are tidy and organized and all office resources use must be optimum

  4. Coordinating with vendors and ensuring office equipment/supplies is maintained. 

• Scheduling & Coordination:

  1. Scheduling meetings, appointments, and conference calls for staff and maintain list of meetings events regarding use of Conference room and other areas. 

  2. Arranging travel, accommodation, and itineraries for staff help in arranging required mode of transport in case its required.. 

  3. Supporting the planning and execution of company events. 

• Administrative Support:

  1. Repair & Maintenance.

  2. Visit market for local purchase .

  3. Taking care of pantry ,housekeeping and guards if there is any concern

  4. Taking care of all Reception Area .

  5. Welcoming guest and maintaining the visitors register.

  6. Performing data entry and managing databases. 

  7. Processing expense reports, invoices, and other business documents, maintain proper records of Courier and Mails. 

  8. Assisting with basic bookkeeping tasks and budget tracking. 

  9. Providing general administrative support to different departments and management as well as employees

  10. End to end vendor management right from Finding Vendor, Creating PO,MIN, Material delivery and payment release, till PO closure. 

  11. Arranging lunch for guests .

  12. Coordinating with vendors to arrange snacks and cakes for month end celebration .

  13. Arranging gifts and brochures for an event ,Handing admin work at stall of exhibition as and when required .

  14. Gifts distribution for all guest .

  15. Managing lunch and dinner for employees during event/Month ends .

Record Keeping:

1. Maintaining contact lists and other important records for day to day office USE. 

2. Ensuring confidentiality and accuracy when handling sensitive information and company records. 

Qualifications & Skills

• Proven experience in an Administrative Assistant or similar role. 

• Required working knowledge of Advanced MS Excel.

• Technical Skills:

1. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 

2. Familiarity with office management systems and procedures. 

• Soft Skills:

  1. Excellent time management and ability to multitask and prioritize tasks. 

  2. Strong organizational and problem-solving skills. 

  3. Excellent written and verbal communication skills. 

  4. High attention to detail. 

experience