Key Responsibilities: 1. Executive Support
- Manage and maintain the MD’s calendar, appointments, meetings, and travel itineraries (domestic & international).
- Act as the first point of contact for all internal and external communications addressed to the MD’s office.
- Screen emails, correspondence, and phone calls; prioritize and respond where appropriate.
- Prepare and organize documents, reports, presentations, and confidential files for management review.
- Ensure timely follow-up on tasks, commitments, and correspondence.
2. Coordination & Communication
- Coordinate with departmental heads, clients, and external partners on behalf of the MD.
- Maintain effective communication between the MD’s office and internal departments to ensure smooth information flow.
- Schedule and organize leadership meetings, board meetings, and review sessions, including agenda preparation and minutes recording.
3. Administrative Management
- Handle confidential information with integrity and discretion.
- Manage travel arrangements, accommodation, and logistics for official events and meetings.
- Track and manage expense reports, reimbursements, and other administrative documentation related to the MD’s office.
- Ensure all office documents, approvals, and communications are properly documented and filed.
4. Strategic and Business Support
- Assist in preparing business summaries, data analysis, and reports required by the MD for decision-making.
- Conduct basic research and provide relevant updates on industry trends, competitors, and market developments.
- Support special assignments, confidential projects, and follow-up actions as directed by the MD.
5. Professional Conduct
- Maintain a high degree of professionalism, punctuality, and confidentiality at all times.
- Represent the MD’s office in a courteous, organized, and efficient manner.
- Build and maintain positive working relationships with senior stakeholders and external clients.
experience
12
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