Job Summary
The PTP Analyst is responsible for the efficient and accurate execution of the end-to-end Procure-to-Pay cycle, ensuring compliance with internal policies and financial controls. This role involves processing high volumes of invoices, resolving vendor and internal queries, supporting month-end activities, and driving process improvements within a fast-paced Global Shared Services environment.
Key Responsibilities
1. Invoice and AP Processing (Core Operations):
Perform end-to-end invoice processing for both Purchase Order (PO) and Non-PO invoices across various entities and currencies.
Execute the 3-way match (PO, Goods Receipt Note/Service Entry Sheet, and Invoice) accurately and promptly.
Investigate and resolve discrepancies with internal stakeholders (Procurement, Operations) and external vendors to ensure timely processing.
Process advance payments, credit notes, and manual adjustments as required.
2. Payment and Disbursement:
Prepare, review, and execute payment runs (e.g., ACH, Wire, Cheque) in compliance with payment schedules and company cash management policies.
Ensure all payments are accurately recorded and reconciled to the general ledger.
Manage urgent or special payment requests while adhering to appropriate authorization levels.
3. Reconciliation and Reporting:
Perform periodic (monthly/quarterly) vendor statement reconciliations, addressing and clearing any outstanding items.
Assist in month-end and year-end closing activities, including the preparation of Accounts Payable accruals (GR/IR).
Generate and analyze key performance indicator (KPI) reports for the PTP process (e.g., invoice processing time, first-pass yield, payment on-time percentage).
4. Query Management and Vendor Relations:
Act as the primary point of contact for internal employees and external vendors for all payment and invoice-related inquiries, ensuring timely and professional resolution.
Manage the PTP mailbox/ticketing system, logging and tracking all queries until closure.
5. Compliance and Process Improvement:
Ensure all PTP activities comply with corporate policies, SOX controls, and local regulatory/tax requirements (e.g., GST, TDS knowledge is a plus).
Identify opportunities for process automation, efficiency, and continuous improvement (e.g., enhancing OCR/Scanning tools, improving 3-way match rates).
Support internal and external audit requirements by providing necessary documentation and explanations.
Required Qualifications and Skills
Education: Bachelor’s degree in Accounting, Finance, Commerce (B.Com) or related field.
Experience: 3 to 5 years of hands-on experience in a dedicated Procure-to-Pay (PTP) / Accounts Payable (AP) function, preferably within a Shared Service Centre (SSC) or Global Business Services (GBS) environment.
System Proficiency: Must have strong working experience with a major ERP system (e.g., SAP (FI/MM), Oracle, Microsoft Dynamics). Experience with PTP workflow tools (e.g., Coupa, Ariba, Basware) is a distinct advantage.
Technical Skills: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and other MS Office tools.
Core Competencies:
Strong understanding of fundamental accounting principles, particularly in Accounts Payable.
Excellent analytical and problem-solving skills with a high degree of accuracy and attention to detail.
Fluent communication (written and verbal) in English, with proven stakeholder management abilities.
Ability to work effectively in a team environment and manage high volumes under tight deadlines.