The Procurement & Expediting Specialist is responsible for executing the complete operational procurement cycle-from initial sourcing inquiries to final invoice reconciliation. This role ensures that all materials and services are procured in strict accordance with project budgets, technical specifications, quality standards, and corporate governance procedures, while maintaining exceptional supplier relationships.
Key Responsibilities1. Sourcing, Evaluation & Negotiation
Issue Requests for Quotation (RFQs): Prepare and dispatch inquiries to approved suppliers based on engineering drawings and project requirements.
Commercial Evaluation: Analyze and evaluate supplier quotations to ensure alignment with project budgets and timelines.
Commercial Negotiation: Negotiate commercial terms, pricing, and delivery schedules to achieve optimal value without compromising quality or safety.
2. Purchase Order (PO) Management & Compliance
PO Creation: Generate Purchase Orders within the ERP system strictly adhering to project budgets and operational procedures.
Compliance & Accuracy Review: Review POs meticulously for accuracy, verifying Incoterms, delivery addresses, payment terms, and technical/commercial data.
Internal Approvals: Route POs through the company's internal authority matrix to secure necessary management approvals before issuance.
PO Placement & Revisions: Place approved POs with suppliers, ensuring the transfer of all critical technical documentation. Manage and document subsequent PO revisions as project scopes evolve.
3. Supplier Management & Expediting
Order Acknowledgement: Actively expedite and secure official Order Acknowledgements from suppliers post-PO issuance.
Supplier Alignments: Plan, arrange, and participate in project kickoff meetings and regular follow-up reviews with suppliers to monitor manufacturing progress.
Quality Coordination: Collaborate with the Quality Assurance/Control teams to manage and resolve supplier Quality Notifications (QNs), deviations, or non-conformances.
4. Logistics, Warehousing & Finance Coordination
Logistics Liaison: Coordinate with internal and external logistics providers to arrange seamless material transportation, customs clearance, and delivery.
Inbound Material Management: Interface with warehouse personnel to track goods receipt, verify delivery documentation, and resolve overage, shortage, or damage (OS&D) issues.
Financial Reconciliation: Review, verify, and approve supplier invoices against PO terms and goods receipts to facilitate timely payment.
5. Performance & KPIs
Benchmark Tracking: Ensure all assigned procurement activities meet or exceed established Key Performance Indicators (KPIs), including On-Time Delivery (OTD), Purchase Order cycle time, and cost savings targets.
Education: Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or a related field.
Experience: 5+ years of operational procurement experience, preferably within the oil and gas, subsea, aerospace, or heavy manufacturing industries.
Technical Skills:
Proficiency in major ERP systems (e.g., SAP, Oracle).
Strong understanding of international trade, legal frameworks, and Incoterms 2020.
Ability to interpret complex commercial agreements and basic technical specifications.
Soft Skills: Strong negotiation skills, meticulous attention to detail, exceptional communication capabilities, and the ability to work cross-functionally under tight deadlines.
The Procurement & Expediting Specialist is responsible for executing the complete operational procurement cycle-from initial sourcing inquiries to final invoice reconciliation. This role ensures that all materials and services are procured in strict accordance with project budgets, technical specifications, quality standards, and corporate governance procedures, while maintaining exceptional supplier relationships.
Key Responsibilities1. Sourcing, Evaluation & Negotiation
Issue Requests for Quotation (RFQs): Prepare and dispatch inquiries to approved suppliers based on engineering drawings and project requirements.
Commercial Evaluation: Analyze and evaluate supplier quotations to ensure alignment with project budgets and timelines.
Commercial Negotiation: Negotiate commercial terms, pricing, and delivery schedules to achieve optimal value without compromising quality or safety.
2. Purchase Order (PO) Management & Compliance
PO Creation: Generate Purchase Orders within the ERP system strictly adhering to project budgets and operational procedures.
Compliance & Accuracy Review: Review POs meticulously for accuracy, verifying Incoterms, delivery addresses, payment terms, and technical/commercial data.
Internal Approvals: Route POs through the company's internal authority matrix to secure necessary management approvals before issuance.
PO Placement & Revisions: Place approved POs with suppliers, ensuring the transfer of all critical technical documentation. Manage and document subsequent PO revisions as project scopes evolve.
3. Supplier Management & Expediting
Order Acknowledgement: Actively expedite and secure official Order Acknowledgements from suppliers post-PO issuance.
4. Logistics, Warehousing & Finance Coordination
Logistics Liaison: Coordinate with internal and external logistics providers to arrange seamless material transportation, customs clearance, and delivery.
Inbound Material Management: Interface with warehouse personnel to track goods receipt, verify delivery documentation, and resolve overage, shortage, or damage (OS&D) issues.
Financial Reconciliation: Review, verify, and approve supplier invoices against PO terms and goods receipts to facilitate timely payment.
5. Performance & KPIs
Benchmark Tracking: Ensure all assigned procurement activities meet or exceed established Key Performance Indicators (KPIs), including On-Time Delivery (OTD), Purchase Order cycle time, and cost savings targets.
- Qualifications & Requirements
Education: Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or a related field.
Experience: 5+ years of operational procurement experience, preferably within the oil and gas, subsea, aerospace, or heavy manufacturing industries.
Technical Skills:
Proficiency in major ERP systems (e.g., SAP, Oracle).
Strong understanding of international trade, legal frameworks, and Incoterms 2020.
Ability to interpret complex commercial agreements and basic technical specifications.
Soft Skills: Strong negotiation skills, meticulous attention to detail, exceptional communication capabilities, and the ability to work cross-functionally under tight deadlines.
Supplier Alignments: Plan, arrange, and participate in project kickoff meetings and regular follow-up reviews with suppliers to monitor manufacturing progress.
Quality Coordination: Collaborate with the Quality Assurance/Control teams to manage and resolve supplier Quality Notifications (QNs), deviations, or non-conformances.
