PURPOSE OF THE JOB:
Lead the sourcing function to ensure that service and costs are maintained and stock is available within the timescales required to meet customer demand.
In conjunction with Group Purchasing Manager and local staff manage purchasing and delivery of products to relevant Group locations, liaising with all relevant personnel.
Support Group Purchasing Manager with targeted cost reduction in line with business requirements.
Support Group Purchasing Manager with targeted supplier development, selection, contract review and auditing.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
·Continually review supply chain to ensure best service/costs are achieved in line with company targets.
·Obtain competitive quotations from existing and potential new suppliers.
·Compare and review samples supplied from Group companies to samples from local suppliers.
·Manage / review overall stock valuation in line with company targets (with Group Purchasing Manager)
·In conjunction with Group Purchasing Manager develop and continually review stockholding/reorder levels (stocking policy) to ensure stock availability to support Group demand, to minimise stockholding value to match forecasted or historic demand (as is available).
·Consolidation of shipments to Group locations
·Liaison with Sales on bespoke orders/projects – relating to costs and lead-times.
·Liaison with Group Purchasing Manager / Design regarding specific projects development and New Product Introduction.
·Sending RFQ’s to suppliers for new products required.
·In conjunction with Group Purchasing Manager develop and manage supplier agreements and compliance to standards / expectations.
·Manage reports as required by Group Purchasing Manager regarding purchasing, supplier and cost saving performance, stock value
·As required raising Purchase Orders of standard and non-stock items, utilising ERP.
This is not intended as a complete or definitive statement of all duties or responsibilities of the job but as a record of the principal elements.
KEY PERFORMANCE CRITERIA:
- Purchasing Cost Savings - as per company targets
- Stock Value- as per company targets
- Project lead times – to be agreed and published at time of project kick off meeting
- Stock Availability – to be reviewed against published forecasts and historic demand
·Supplier Quality and compliance
·System Administration
PROFESSIONAL/VOCATIONAL QUALIFICATIONS OR SPECIFIC EXPERIENCE REQUIRED:
- Minimum of 7 years’ experience in a similar sourcing role.
- Knowledge of export procedures and experience of the shipping / forwarding industry
- Manufacturing experience preferred.
- Ability to read engineering drawings.
- Ability to review, compare, contrast and critique golden to first article samples.
- Supplier liaison experience.
- PC literate – Microsoft Office.
PERSON SPECIFICATION:
·Confident with the ability to communicate with people at all levels to enhance the reputation of the Department and protect the Company’s reputation at all times.
·Clear, concise, effective communicator with the ability to deliver presentations.
·Tactful and diplomatic with strong negotiation skills.
·Ability to multi-task in a demanding environment and concentrate on a number of tasks at the same time.
·Critical attention to detail.
·Enthusiastic, self-motivated with the ability to motivate others.
·Ability to meet strict deadlines in a pressurized environment.
·Proactive, professional and committed to providing a first-class customer service.
·Ability to handle conflicting priorities in a change orientated environment.
·Strategic thinker with the ability to seek out “best fit” solution.
·Investigative and problem-solving skills.
·Dynamic and energetic.
·English speaking
SUPPLEMENTARY INFORMATION:
Confidentiality
To respect information obtained in the course of professional practice and refrain from disclosing such information without the consent of the employee/customer, or person entitled to act on his/her behalf, except where disclosure is required by law or by the order of a court, or is necessary in the public interest. Breaches of confidence will result in disciplinary action, which may involve dismissal. You should also be aware that regardless of any action taken by this Company, a breach of confidence could result in a civil action for damages.
Data Protection
If required to do so, to obtain, process and/or use information held on computer in a fair and lawful way. To hold data only for the specific registered purposes and not to use or disclose it in any way incompatible with such purpose. To disclose data only to authorised persons or organisations as instructed.
Equal Opportunities
It is the aim of the company to ensure that no job applicant or employee receives less favorable treatment irrespective of sex, marital status, race, colour, nationality, ethnic or national origin, religion, age, disability, social background or sexual orientation and/or HIV status is not placed at a disadvantage by conditions or requirements which cannot be shown to be justifiable. To this end the Company has an Equal Opportunities Policy and it is for every employee to contribute to its success.
Health and Safety
All Employees must be aware of the responsibilities placed upon them under the Health and Safety at Work Act 1974, to ensure that the agreed safety procedures are carried out to maintain a safe environment for all employees and visitors. The job holder has a duty of care to themselves and to others with whom they come into contact in the course of their work as laid down in the above legislation and any subsequent amending legislation.
No Smoking Policy
All company offices are smoke free environments. All main entrances to the buildings are also smoke free areas. Staff should only smoke in the designated area and use containers supplied for extinguishing cigarettes. This includes the use of e-cigarettes. Staff who fail to comply with the policy will be subject to disciplinary action.
Review
This Job Description reflects the present/immediate requirements of the job. As the Company develops and restructures in the future, so the Job Description will also be reviewed and be subject to amendment in consultation with the job holder.
