Own day-to-day stores operations and inventory management at the hospital facility,
ensuring all pharmaceutical, consumable, implant, and non-clinical inventory is
accurately received, stored, tracked, and issued to clinical departments. Maintain
uninterrupted availability of critical supplies while ensuring compliance with
inventory controls, pharmaceutical storage standards, and hospital governance
requirements.
Key Responsibilities
Stores Operations
∙ Receive, inspect, and process all incoming stock deliveries by verifying quantities
against purchase orders, checking product quality, expiry dates, and recording
receipts accurately in the SCM system.
∙ Manage storage of pharmaceuticals, consumables, implants, and non-clinical
inventory in accordance with approved storage standards and regulatory
requirements. ∙ Ensure proper stock rotation through FIFO/FEFO practices to
minimize wastage and expiry-related losses.
∙ Process stock requests from clinical departments, nursing units, and support
functions against approved requisitions, ensuring timely issuance and accurate
system recording. ∙ Maintain organized, clean, and audit-ready stores with
appropriate labeling, segregation, and controlled access to regulated inventory.
∙ Safeguard inventory against loss, damage, theft, and unauthorized
access. Inventory Control & Tracking
∙ Monitor stock levels daily across all hospital stores and sub-stores, identifying
items below reorder levels, stock shortages, and excess inventory.
∙ Conduct periodic spot checks and monthly physical inventory counts,
reconciling physical stock against system records and resolving
discrepancies.
∙ Track expiry dates for medicines, consumables, and critical supplies, initiating
return, redistribution, or disposal processes as required.∙ Maintain accurate item master records including quantities, units of measure,
storage locations, and inventory parameters.
∙ Support inventory optimization initiatives through accurate stock
monitoring and reporting.
Supply Continuity & Escalation
∙ Identify and immediately escalate critical-care stock shortages or risks that could
impact patient care.
∙ Coordinate with clinical departments, nursing teams, pharmacy, and operations
teams to understand upcoming demand and procedure schedules.
∙ Support emergency replenishment activities and inter-facility stock transfers to
address urgent inventory requirements.
∙ Provide accurate inventory information to support replenishment planning and
supply chain decision-making.
∙ Assist in maintaining continuity of supply for operating theatres, ICUs,
emergency departments, and other critical clinical areas.
Compliance & Documentation
∙ Maintain complete and accurate inventory documentation including Goods
Receipt Notes (GRNs), stock issue records, requisitions, return notes,
inventory adjustments, and stock count records.
∙ Ensure controlled substances, regulated medications, and high-risk inventory are
stored, issued, and documented in accordance with applicable regulations and
hospital policies. ∙ Support internal audits, external audits, accreditation
assessments, and compliance reviews through accurate record maintenance.
∙ Prepare monthly reports on inventory performance, stock turnover, wastage,
expiry write-offs, inventory discrepancies, and operational issues.
∙ Adhere to all hospital safety, quality, and inventory governance
standards. Key Skills & Competencies
Functional Competencies
∙ Hospital Stores Operations
∙ Inventory Control & Tracking
∙ GRN & Indent Processing
∙ Pharmaceutical Storage Compliance
∙ SCM System Operations
Behavioral Competencies
∙ Drives Results
∙ Optimizes Work Processes
∙ Communicates Effectively∙ Resourcefulness
∙ Instils Trust
Educational Qualification
∙ B.Pharm from a recognized Indian university.
∙ B.Sc. (Life Sciences) or a graduate degree from a UGC-recognized institution
with relevant stores, inventory, or supply chain experience may also be
considered. ∙ Additional certification in Inventory Management, Warehouse
Operations, or Supply Chain Management is preferred.
Relevant Experience
∙ 3-6 years of stores, warehouse, or inventory management experience within
hospitals, multi-specialty clinics, healthcare providers, or pharmaceutical
distribution organizations.
∙ Hands-on experience in Goods Receipt Note (GRN) processing, indent
management, stock issuance, inventory reconciliation, and inventory control
processes. ∙ Working knowledge of pharmaceutical storage requirements,
FIFO/FEFO inventory practices, and controlled substance handling procedures.
∙ Proficiency in SCM ERP systems for inventory tracking, stock movement
management, and inventory reporting.
∙ Strong MS Excel skills and experience preparing inventory reports, stock
reconciliations, and inventory analysis.
∙ Demonstrated ability to maintain inventory accuracy while supporting
uninterrupted clinical operations.

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