Tax/Compliance and business stakeholders to ensure accurate, compliant and auditable vendor records that support timely supplier
payments and risk-managed supplier relationships. 1) Vendor Onboarding
 Collect and verify vendor documentation required for onboarding (legal entity documents, tax forms, bank
details, beneficial ownership, KYC documents, signed contracts/SOWs, POA where applicable).
 Conduct initial eligibility checks and ensure all mandatory fields and documents are complete prior to vendor
creation.
 Create and configure vendor master records in ERP/e procurement systems (Workday) with correct legal
name, tax identifiers, bank details, payment terms, GL coding, currency and contact information.
 Coordinate with Accounts Payable and Procurement to ensure vendor set up aligns with payment processes
and procurement policies
2) Vendor Due Diligence & Compliance Verification
 Request and obtain completed vendor onboarding forms and supporting documents (KYC, tax registrations,
bank details, beneficial ownership information, certificates, etc.).
 Review submissions for completeness and authenticity; validate bank account information and confirm
authorized signatories.
 Coordinate with the Compliance team to escalate and document any discrepancies or risk concerns, drive
remediation actions, and secure required approvals before creating the vendor record
3) Vendor Master Maintenance & Review
 Periodically review and update vendor master data to ensure accuracy (bank account changes, address,
contact persons, deactivations/reactivations)
 Ensure adherence to information security standards and data privacy policies during vendor onboarding,
review, and maintenance of vendor master data as applicable.
4) Stakeholder Management & Continuous Improvement
 Liaise with Procurement, Legal, Tax, Compliance, AP and business requestors to clarify requirements and
resolve exceptions.
 Train requestors and stakeholders on vendor onboarding requirements and documentation checklists.  Deep understanding of end-to-end procurement and sourcing operations within a global or shared services setup.
 Strong analytical and problem-solving abilities with the capability to leverage data for decision-making and insights. 
 Adaptability to work in a dynamic, multi-geography, and cross-functional environment. 
 High level of accuracy, attention to detail and ability to manage multiple transactions under tight timelines.   Bachelor’s degree in Supply chain management, Business Administration, Commerce, or any graduate from related field.  
 2-4 years’ experience in vendor onboarding, vendor master data management, KYC/due diligence, or AP/vendor compliance
functions (experience in shared services/GCC/SSC preferred)
 Hands-on experience with Workday Strategic Sourcing and proficiency in MS Excel (data validation, look-up functions, pivot
tables, etc) and comfortable working with large data sets  Regular day shift; primary work from Mumbai office. 

experience

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