admin & facility officer

Facility management, Compliances management, Connects with local authorities, IT Product/Services work experience, Office
administration, Security admin, cafeteria
Experience & Expertise:
• Facility Administration and development, cleanliness and with 5S maintained
• Supervising day-to-day operations of the administrative department and staff members.
• Overseeing office administration of other locations
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Vendor Management and development (transport, housekeeping, canteen, security etc)
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Planning, scheduling, and promoting office events, including meetings, conferences.
• Collecting, organizing, and storing information using computers and filing systems.
• Responsible for infrastructure change/development projects and tracking progress towards company goals.
Role and Responsibilities:
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Counsel and advice to staff on work related issues including providing guidance and direction to management team and
employees on Admin related topics
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Oversee facilities services, maintenance activities and trades persons (e.g., carpenter, electricians)
• Communicate and ensure compliance and consistency with office practices and policies and compliance with all
employment related laws
• Effectively interface with all levels of the organization to coordinate and oversee all of the people-related and office
management activities
• Make certain that all administrative systems and processes are highly reliable, finely tuned and well delivered with an aim
toward pro-action rather than reaction
• Negotiate related contracts, manage relevant vendor relationships, liaison with building management and oversee office
operations
• Serve as administrative team leader, coach and advocate for administrative staff
• Other duties as necessary and related
Behavioral Competencies:
• Innovative – Opportunity Sensing and driving innovation.
• Strategic Thinking – Envisioning future, creativity and systems thinking.
• Passion for innovation – Out of box thinking
• Emotional connect, - ownership & accountability and drive for results.
• Willing to travel on need basis, as and when required.
• Highly motivated, analytical, self-believer, focusing on core knowledge & innovative thinking.

experience

10