The Admin Executive will be responsible for providing operational, administrative, visitorsupport and coordination support across project teams. The role ensures smooth day-to-
day project execution activities, external visitors support.Key responsibilities
A. Project organization support & Facility Management Support
• Assist in managing office space planning, seating allocation, and workspace
optimization.
• Coordinate with vendors for facility maintenance, housekeeping, cafeteria,
transport, security, and other services.
• Support facility inspection routines, AMC schedules, and issue resolution.
• Maintain asset registers, inventory logs, and facility-related documentation.
• Assist with new office setups, relocations, and refurbishment activities.
B. EHS (Environment, Health & Safety) Responsibilities
• Support implementation of EHS guidelines, safety procedures, and compliance
requirements.
• Assist with workplace safety inspections, fire drills, and emergency preparedness
activities.
• Help maintain safety checklists, logs, and incident records.
• Ensure PPE availability and EHS onboarding for new employees.
C. Compliance & Documentation• Maintain up-to-date licenses, statutory documents, insurance, and compliance
registers.
• Assist in tracking contract expiries, renewals, and vendor compliance documents.
• Ensure proper record-keeping for audits including real estate agreements and
safety certifications.
• Support internal and external audit requirements through timely documentation
and data submission.
D. Event & Engagement Management
• Support planning and execution of internal events such as townhalls, leadership
visits, and engagement activities.
• Manage event logistics, vendor coordination, venue setup, and communication.
• Handle hospitality arrangements, guest coordination, and administrative support
during events.
E. General Administrative Functions
• Manage office supplies, stationery, courier services, and procurement tasks.
• Assist in budgeting and expense tracking for admin projects.
• Coordinate travel and hotel arrangements as needed.
• Provide general administrative support to leadership and teams.Qualifications and skills
Essential
• Bachelor’s degree in any discipline (Business Administration preferred).
• 2–5 years of experience in Admin, Facility Management, Real Estate Support, EHS
Coordination, or similar roles.
• Experience in events, vendor management, or compliance documentation is an
advantage.
• Strong organizational and multitasking skills.
• Knowledge of facility operations and administrative processes.
• Basic understanding of EHS standards and compliance requirements.
• Proficiency in MS Office applications.
• Vendor management and coordination skills.
• Excellent communication and interpersonal abilities.Preferred
• Professional, reliable, and proactive.
• Customer-service oriented.
• Ability to work in a fast-paced environment.
• High ethical standards and integrity.
• Team-player with a collaborative mindset. 

experience

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