Professional Experience & Responsibilities:

General Administration & Facility Management

· Ensure smooth day-to-day administrative operations across office premises

· Maintain office infrastructure, seating arrangements, and workspace readiness

· Oversee housekeeping standards ensuring a clean, hygienic, and clutter-free environment always

· Ensure all areas (workstations, cabins, meeting rooms, washrooms, common areas) are maintained dust-free and presentable

· Conduct periodic inspections of office premises and take corrective actions proactively

· Manage office assets, inventory, and consumables effectively

Vendor Management

· Manage and coordinate with vendors including housekeeping, security, pantry, maintenance, and facility services

· Ensure vendor SLAs are adhered to and services are delivered as per defined standards

· Handle vendor negotiations, renewals, billing, and performance reviews

· Ensure timely resolution of any service-related issues.

Pantry Management & Supervision

· Supervise pantry staff and ensure proper functioning of pantry operations

· Define and implement hygiene standards for pantry areas (clean utensils, storage, waste disposal, etc.)

· Ensure availability of pantry supplies (tea/coffee, beverages, snacks, etc.) always

· Guide pantry staff on service etiquette, presentation, and timely service

· Ensure proper arrangement and readiness of boardrooms and meeting rooms for MD/CEO meetings, senior management discussions, and guest visits

· Coordinate seating, cleanliness, and presentation before every meeting

· Ensure pantry setup for meetings (tea/coffee/water/snacks) is done professionally and on time

· Maintain high standards of decorum, confidentiality, and service during board/committee meetings

· Ensure all meeting rooms are reset and maintained post usage

Office Cleanliness, Discipline & Decorum

· Ensure office premises maintain a professional, organized, and disciplined environment

· Enforce cleanliness standards across all departments

· Monitor housekeeping staff to ensure dust-free surfaces, clean floors, sanitized washrooms, and well-maintained common areas

· Maintain aesthetic appeal of office (lighting, arrangement, basic decor, etc.)

· Address any gaps in upkeep immediately and ensure corrective measures

Security & Safety Coordination

· Coordinate with security team for access control, visitor management, and employee safety

· Ensure proper entry/exit protocols are followed

· Maintain visitor records and ensure professional handling of guests

Event & Internal Coordination

· Support internal events, meetings, and management visits with required administrative arrangements

· Ensure seamless coordination for logistics, seating, refreshments, and overall setup

Compliance & Cost Control

· Ensure adherence to administrative policies and procedures

· Monitor administrative expenses and optimize costs wherever possible

· Maintain proper documentation, records, and reports related to admin activities

Key Skills & Competencies:

· Strong administrative and facility management skills

· Vendor management and negotiation skills

· Ability to maintain discipline and service quality

· Good communication and coordination skills

· Proactive approach with problem-solving mindset

· Professional conduct and service orientation

experience