Job Summary
The Company Secretary will be responsible for providing comprehensive administrative and governance support to the Board of Directors. This critical role ensures rigorous compliance with all regulatory requirements, particularly the Companies Act, FEMA/RBI, and SEBI Guidelines. The incumbent will be instrumental in maintaining accurate corporate records, facilitating effective communication among the Board, management, and stakeholders, and upholding the highest standards of corporate governance.
Key Responsibilities
1. Governance and Regulatory Compliance
Expert Knowledge: Maintain a thorough understanding of the Companies Act, rules, regulations, and guidelines issued by regulatory bodies like FEMA, RBI, and SEBI.
Compliance Management: Ensure meticulous compliance with all relevant laws, regulations, and corporate governance standards across multiple entities.
Regulatory Updates: Proactively maintain up-to-date knowledge of changes in regulatory requirements and implement necessary changes in corporate procedures.
Secretarial Filings: Manage all secretarial compliances, including filings related to the allotment of shares (via Rights Issue, Private Placement) and transfer of shares.
2. Board and Committee Administration
Meeting Coordination: Convene and coordinate Board, Committee, and management meetings, managing scheduling and logistics.
Documentation: Prepare, finalize, and distribute Board meeting materials, agendas, minutes, and resolutions in a timely and accurate manner.
3. Shareholder Relations and Meetings
Shareholder Interface: Act as a key liaison with shareholders, handling their queries and providing required corporate information.
Shareholder Meetings: Convene and coordinate shareholder meetings, including Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
4. Corporate Records and Registers
Record Maintenance: Maintain accurate and up-to-date statutory company records, including registers of members, directors, key managerial personnel, and secretaries.
Filing Requirements: Ensure strict compliance with all statutory filing requirements with the Registrar of Companies (RoC) and other authorities.
5. Communication, Liaison, and Risk Management
Internal/External Communication: Facilitate seamless and effective communication between the Board, senior management, and external stakeholders.
Cross-Departmental Coordination: Co-ordinate with other departments within the company to gather necessary information and ensure secretarial processes align with business operations.
Advisory Role: Provide expert guidance and advice on corporate governance matters to the Board and management.
Risk Identification: Identify and mitigate risks associated with corporate governance and non-compliance issues.
6. Special Projects
M&A Support: Assist and provide secretarial support during Mergers & Acquisitions (M&A) activities.
Ad-Hoc Initiatives: Undertake and manage other special projects as required by the Company or the Board.
Requirements
Education: Bachelor’s degree in Law, Business Administration, or a related field.
Certification: Professional certification in company secretarial practice (e.g., Member of the Institute of Company Secretaries of India - ACS/FCS or equivalent international body like ICSA, ACIS).
Experience: Minimum 5 years' experience as a Company Secretary or in a closely related corporate governance and compliance role.
Expertise: Strong knowledge of corporate governance best practices, Company Law, and regulatory requirements pertinent to the industry.
Skills:
Excellent communication (verbal and written), presentation, organizational, and administrative skills.
Proven ability to maintain confidentiality and handle sensitive, price-sensitive corporate information with integrity.
Detail-oriented with strong organizational abilities.
Nice to Have
Prior experience with Initial Public Offerings (IPO) and detailed knowledge of SEBI (Listing Obligations and Disclosure Requirements) Regulations.
Experience working with a listed company or in a highly regulated industry (e.g., Financial Services).
Knowledge of financial markets and instruments.
Certification in risk management or compliance is a plus.