Job Description (Roles and Responsibilities):
The jobholder will work closely with the CEO, Project Leads, and external
vendors. You will be expected to collaborate with site teams and corporate
teams in Hyderabad to ensure seamless information flow, timely reporting, and
efficient logistics management. ...
The role will involve:
● Strategic Calendar Management: Acting as the primary gatekeeper for the CEO, prioritizing meetings based on project criticality (e.g. RFNBO certification, EPC coordination) rather than "first-come, first-served." ● Stakeholder Interface: Serving as the first point of contact for government officials (MNRE/SECI), investors, and partners, ensuring professional and timely correspondence.
● Operational Continuity: Managing the day-to-day logistics of the CEO’s office, including complex travel itineraries to project sites and international roadshows.
● Documentation & Reporting: Drafting emails, minutes of meetings (MoM), and tracking "Action Items" to ensure team accountability.● Office Administration: Overseeing the general administration of the Hyderabad office to ensure a productive working environment.You will have access to a steep learning curve regarding the green energy sector, with opportunities to shadow senior leadership and grow into an Operations or Chief of Staff role in the future. Roles and responsibilities / what will the jobholder be expected to achieve:
The post holder will play a pivotal role in maximizing the CEO's efficiency. The role requires strong organizational skills, discretion, and the ability to operate
effectively in an environment where priorities can shift rapidly. The jobholder needs to be a self-starter who does not require constant supervision. Key Responsibilities:
Executive Workflow & Schedule Management (40%):
● Manage the CEO’s calendar across multiple time zones (IST/CET/JST).
● Screen incoming requests to ensure the CEO focuses on high-impact activities.
● Prepare "Day Packs"—ensuring the CEO has all necessary documents, briefings, and context before entering any meeting. Communications & Documentation (30%):
● Draft, edit, and format professional emails and letters on behalf of the CEO. ● Maintain a structured digital filing system (Google Drive/OneDrive) for contracts, land documents, and licenses.
● Attend internal review meetings to record minutes and follow up on deadlines with department heads. Logistics & Travel Coordination (20%):
● Orchestrate end-to-end travel logistics (flights, road transport, accommodation) for the CEO and visiting investors/partners.
● Handle last-minute itinerary changes with composure and speed.
● Coordinate site visit logistics for guests visiting the Mulapeta project site (safety gear, transport, hospitality).
General Office Operations (10%):
● Oversee office vendors (housekeeping, internet, stationery) to ensure zero downtime.
● Manage basic expense reporting and reimbursement filing for the CEO’s office.
Resources managed (staff and expenditure):
● Budget Management: Oversight of office and travel bookings budget.
● People Management: Coordination of office support staff
(housekeeping/messengers).
Any other information (or specific local Post requirements): Must-have skills:
● Absolute discretion and integrity with sensitive company data.
● Ability to multitask without getting overwhelmed.
● Strong command of written English (for drafting).
● Basic proficiency in Telugu (for local vendor/site coordination).
Essential qualifications, skills and experience ● Relevant Degree: Bachelor’s degree in any discipline (B.A., B.Com, B.B.A,etc.) preferably in business management
● Professional Experience: Minimum 1–3 years of experience in an administrative, secretarial, or front-office role.
● Tech Proficiency: Functional knowledge of MS Office (Word, Excel,PowerPoint) and Google Workspace (Calendar, Drive, Meet).
● Communication: Excellent verbal and written English skills.
● Adaptability: Willingness to work flexible hours when required by project deadlines or travel schedules.
Desirable qualifications, skills and experience
● Sector Interest: A genuine interest in sustainability, climate change, or renewable energy.
● Startup Experience: Prior experience working in a founder-led environment.
● Project Tools: Familiarity with tools like Google workspace, Notion, Slack, or Asana.
● Drafting: Experience in legal or formal business correspondence.
Required behaviors
● Delivering at Pace: Working to tight deadlines and managing pressure.
● Managing a Quality Service: Being organized and professional in all interactions.
● Working Together: Building good relationships with the team and external partners.
experience
3show more Job Description (Roles and Responsibilities):
The jobholder will work closely with the CEO, Project Leads, and external
vendors. You will be expected to collaborate with site teams and corporate
teams in Hyderabad to ensure seamless information flow, timely reporting, and
efficient logistics management.
The role will involve:
● Strategic Calendar Management: Acting as the primary gatekeeper for the CEO, prioritizing meetings based on project criticality (e.g. RFNBO certification, EPC coordination) rather than "first-come, first-served." ● Stakeholder Interface: Serving as the first point of contact for government officials (MNRE/SECI), investors, and partners, ensuring professional and timely correspondence.
● Operational Continuity: Managing the day-to-day logistics of the CEO’s office, including complex travel itineraries to project sites and international roadshows.
● Documentation & Reporting: Drafting emails, minutes of meetings (MoM), and tracking "Action Items" to ensure team accountability.● Office Administration: Overseeing the general administration of the Hyderabad office to ensure a productive working environment.You will have access to a steep learning curve regarding the green energy sector, with opportunities to shadow senior leadership and grow into an Operations or Chief of Staff role in the future. Roles and responsibilities / what will the jobholder be expected to achieve:
...
The post holder will play a pivotal role in maximizing the CEO's efficiency. The role requires strong organizational skills, discretion, and the ability to operate
effectively in an environment where priorities can shift rapidly. The jobholder needs to be a self-starter who does not require constant supervision. Key Responsibilities:
Executive Workflow & Schedule Management (40%):
● Manage the CEO’s calendar across multiple time zones (IST/CET/JST).
● Screen incoming requests to ensure the CEO focuses on high-impact activities.
● Prepare "Day Packs"—ensuring the CEO has all necessary documents, briefings, and context before entering any meeting. Communications & Documentation (30%):
● Draft, edit, and format professional emails and letters on behalf of the CEO. ● Maintain a structured digital filing system (Google Drive/OneDrive) for contracts, land documents, and licenses.
● Attend internal review meetings to record minutes and follow up on deadlines with department heads. Logistics & Travel Coordination (20%):
● Orchestrate end-to-end travel logistics (flights, road transport, accommodation) for the CEO and visiting investors/partners.
● Handle last-minute itinerary changes with composure and speed.
● Coordinate site visit logistics for guests visiting the Mulapeta project site (safety gear, transport, hospitality).
General Office Operations (10%):
● Oversee office vendors (housekeeping, internet, stationery) to ensure zero downtime.
● Manage basic expense reporting and reimbursement filing for the CEO’s office.
Resources managed (staff and expenditure):
● Budget Management: Oversight of office and travel bookings budget.
● People Management: Coordination of office support staff
(housekeeping/messengers).
Any other information (or specific local Post requirements): Must-have skills:
● Absolute discretion and integrity with sensitive company data.
● Ability to multitask without getting overwhelmed.
● Strong command of written English (for drafting).
● Basic proficiency in Telugu (for local vendor/site coordination).
Essential qualifications, skills and experience ● Relevant Degree: Bachelor’s degree in any discipline (B.A., B.Com, B.B.A,etc.) preferably in business management
● Professional Experience: Minimum 1–3 years of experience in an administrative, secretarial, or front-office role.
● Tech Proficiency: Functional knowledge of MS Office (Word, Excel,PowerPoint) and Google Workspace (Calendar, Drive, Meet).
● Communication: Excellent verbal and written English skills.
● Adaptability: Willingness to work flexible hours when required by project deadlines or travel schedules.
Desirable qualifications, skills and experience
● Sector Interest: A genuine interest in sustainability, climate change, or renewable energy.
● Startup Experience: Prior experience working in a founder-led environment.
● Project Tools: Familiarity with tools like Google workspace, Notion, Slack, or Asana.
● Drafting: Experience in legal or formal business correspondence.
Required behaviors
● Delivering at Pace: Working to tight deadlines and managing pressure.
● Managing a Quality Service: Being organized and professional in all interactions.
● Working Together: Building good relationships with the team and external partners.
experience
3show more
