4. Coordinate with international visitors for their Visa invite letters, schedules, hotels, logistics, meetings during
their visit to KIL to ensure smooth visit.
5. Organize accommodations and logistics for Directors – communication with cab agency
6. Coordinate for beverages/snacks, arrangement of lunch etc. during all meetings.
7. Coordinate for Subscription fees for CII, ICTMA, IMA, IMTMA with Finance Dept. Also, coordinate to submit
Director forms on time to these external organizations.
8. Arranging for payment of Hotel bills after major Company events, Dinners, accommodations of company
employees, Directors etc.
9. Coordinate with external organizations where we are sponsoring any Annual event – fee coordination, any
marketing materials / Company related information etc.
10. Coordinating with external agencies like CII, IMTMA, ICTMA, etc., for programs to be attended, communicate
and confirm, arrange for fee if applicable for KIL Sr.Management team and send out calendar invites to the
participants attending the meetings.
11. Coordinate for CII programs / trainings to be conducted at KIL.
12. Prepare Draft CSR points for Annual report
13. Any other Admin related jobs which may arise due to the Refurbishment of Corporate Office project as well
14. Scan visiting cards and update database
15. Prepare invite letters for visitors (coordinate with me for preparing), KKC programs
16. Travel desk – update and send monthly database for updation in EBIX portal
B. CSR related :
1. Follow up to get periodic reports from NGOs and the beneficiaries of our CSR funds, to ensure the CSR funds
are utilized appropriately for the right cause.
2. Coordinate for CSR activities / events involving volunteers and employees from across Departments in
Company sponsored CSR activities.
3. Send calendar invites to employees on CSR activities. Coordinate on number of employees attending &
arrange logistics for the volunteers to attend CSR events.
4. Coordinate with Marcom for CSR related activities for printing Boards / Banners / Certificates.
5. Ensure CSR documentation like 80G receipts and Fund Utilization Certificates are collected from NGOs for all
our projects before end of every Financial Year.

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