A. Admin related coordination :<br />1. Compile FRs for ILC meeting and make a list of email ids (approx. 180 email id’s)<br />2. Coordinate for Hotel booking and logistics for all visitors during their visit to KIL<br />3. Coordinate for Seminars / Trainings in KIL during international visitors visit to India<br />4. Coordinate with international visitors for their Visa invite letters, schedules, hotels, logistics, meetings during<br />their visit to KIL to ensure smooth visit.<br />5. Organize accommodations and logistics for Directors – communication with cab agency<br />6. Coordinate for beverages/snacks, arrangement of lunch etc. during all meetings.<br />7. Coordinate for Subscription fees for CII, ICTMA, IMA, IMTMA with Finance Dept. Also, coordinate to submit<br />Director forms on time to these external organizations.<br />8. Arranging for payment of Hotel bills after major Company events, Dinners, accommodations of company<br />employees, Directors etc.<br />9. Coordinate with external organizations where we are sponsoring any Annual event – fee coordination, any<br />marketing materials / Company related information etc.<br />10. Coordinating with external agencies like CII, IMTMA, ICTMA, etc., for programs to be attended, communicate<br />and confirm, arrange for fee if applicable for KIL Sr.Management team and send out calendar invites to the<br />participants attending the meetings.<br />11. Coordinate for CII programs / trainings to be conducted at KIL.<br />12. Prepare Draft CSR points for Annual report<br />13. Any other Admin related jobs which may arise due to the Refurbishment of Corporate Office project as well<br />14. Scan visiting cards and update database<br />15. Prepare invite letters for visitors (coordinate with me for preparing), KKC programs<br />16. Travel desk – update and send monthly database for updation in EBIX portal<br />B. CSR related :<br />1. Follow up to get periodic reports from NGOs and the beneficiaries of our CSR funds, to ensure the CSR funds<br />are utilized appropriately for the right cause.<br />2. Coordinate for CSR activities / events involving volunteers and employees from across Departments in<br />Company sponsored CSR activities.<br />3. Send calendar invites to employees on CSR activities. Coordinate on number of employees attending &<br />arrange logistics for the volunteers to attend CSR events.<br />4. Coordinate with Marcom for CSR related activities for printing Boards / Banners / Certificates.<br />5. Ensure CSR documentation like 80G receipts and Fund Utilization Certificates are collected from NGOs for all<br />our projects before end of every Financial Year.<h3>experience</h3>2

<p> </p><ul><li>Demonstrate highest possible standards of professional integrity / ethics, accountability & ownership, and good judgement.</li><li>Be part of the administration team at your location office/s and ensure that daily office operations are performed efficiently.</li><li>Supervise the facility by coordinating among the essential teams of soft services, building management services, maintenance (including equipment and their AMCs) & upkeep of the facility, front office team, vendor management, security, housekeeping, catering and cafeteria Management, printing & stationery, and Pantry Services and any other administrative cell or service pertinent to your respective office.</li><li>Build and strengthen relationships with building authorities in which your office resides for quick resolutions of any related issues.</li><li>Well-connected / networked and remain current with latest technology systems and procedures.</li><li>Have sound knowledge of statutory compliances and ensure they are adhered to.</li><li>Reporting to the Associate Director/PED, keep him appraised on a regular basis of the administrative functioning of your office facility.</li><li>Have sound crisis management skills and ensure situations are well managed such as fire drills, transport arrangements in case of heavy rains, medical arrangements in case of emergencies etc. by creating a crisis management response team.</li><li>Oversee statutory requirements of ISO Audits; In addition, contribute to the BCMS programme for the firm. You will also work with the BCMS Head for documentation.</li><li>Gain sound knowledge of the Firm’s internal processes in handling and reporting of MIS and ensuring adherence to processes.</li><li>Assist the Associate Director/PED in developing/improving and implementing policies and procedures for the department and organization.</li><li>Assist the Associate Director/PED in preparing budgets, forecasts for the department.</li><li>Streamline office operations to maximize quality and efficiency while optimizing/reducing costs.</li><li>Manage and take responsibility for office projects, supervise and coordinate with contractors and consultants.</li><li>Plan allocation and utilisation of space and resources for office facility.</li><li>Familiarize yourself with various departmental SPOCs such as from Finance, IT, Talent, RRO as well as with Senior Management for seamless synchronization of administrative work.</li><li>Build a rapport with the Business Teams and PEDs to understand their requirements and to have a strong working relationship at all levels.  Ensure Talent and Service Line Partners requirements for their teams are met and addressed promptly.</li><li>Need to make sound judgements in interviewing and recruitment of able team members.</li><li>Carry out appraisals and identify professional requirements for team members. Appraise team members of all relevant professional trainings available within the Firm and keep them abreast of the latest trends in the Firm.</li><li>Ensure a monitoring system of all records such as renewal of AMC contracts and any other agreements by appointed team.</li><li>Sensitize team members of the Firm’s Diversity and Inclusion values and policies and ensure it is followed and respected.</li><li>Assist with local Event Management for Firm and staff events pertaining to your geography. </li><li><p>Qualifications</p></li><li>B.A./B. COM/ B.SC/ BCA or MBA or Diploma in Business Administration or other related courses.</li><li>Must have 5 + experience, preferably in the Facility Management field.  </li><li>Strong understanding of job description, good stakeholder management & negotiating skills. </li><li>Strong Command over English both spoken and written as a language. </li><li>Proven track record of good leadership and people skills.</li><li> </li><li>Build your own understanding of our purpose and values; explores opportunities for impact.</li><li>Demonstrate strong commitment to personal learning and development; act as a brand ambassador to help attract top talent.</li><li>Understand expectations and demonstrates personal accountability for keeping performance on track. </li><li>Actively focus on developing effective communication and relationship-building skills.</li><li>Understand how your daily work contributes to the priorities of the team and the business.</li><li><p> </p></li></ul><h3>experience</h3>5

Presales Executive - Contract<p>We are seeking a proactive and professional Presales Executive to join our team in Bengaluru, Karnataka, on a contract basis. This role is ideal for an individual with 1-3 years of experience in presales, particularly within the Real Estate/Property industry.</p>Responsibilities:<ul><li>Conduct thorough analysis of customer requirements and business needs within the Real Estate/Property sector.</li><li>Develop and deliver compelling presales presentations and demonstrations tailored to prospective clients.</li><li>Collaborate with sales teams to define presales strategies and contribute to proposal development.</li><li>Provide technical and functional expertise to support the sales cycle and address client queries.</li><li>Stay abreast of industry trends and market dynamics in Real Estate/Property to enhance presales efforts.</li><li>Assist in qualifying leads and identifying opportunities for upselling or cross-selling.</li><li>Maintain accurate records of presales activities and client interactions.</li></ul>Qualifications:<ul><li>Minimum of 1 year of experience in a presales role.</li><li>Maximum of 3 years of experience in a presales role.</li><li>Demonstrated experience in the Real Estate / Property industry.</li><li>Strong proficiency in Presales activities and methodologies.</li><li>Any relevant qualification is acceptable.</li><li>Excellent communication, presentation, and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li><li>Located in or willing to relocate to Bengaluru, KA, 560001, India.</li></ul>To Apply:<p>Interested candidates are encouraged to apply for this contract position.</p><h3>experience</h3>3