<p>Position Title  :  EA to the CEO</p><p>Key Responsibilities:<br />• Manage and maintain the executive’s schedule, appointments, and travel arrangements<br />• Handle confidential documents with integrity and discretion<br />• Prepare reports, presentations, and communication materials<br />• Coordinate meetings, minutes, and follow-ups<br />• Liaise with internal and external stakeholders on behalf of the executive<br /><br />Ideal Candidate Profile:<br />• Exceptional organizational and multitasking skills<br />• Strong verbal and written communication abilities<br />• Prior experience supporting senior leadership preferred<br />• Proficiency in MS Office Suite and digital collaboration tools<br />• Discretion, reliability, and a proactive mindset</p><h3>experience</h3>8

<ul><li>Experienced practitioner with excellent communication skills, both written and verbal</li><li>Calendar Management of the Leaders </li><li>Adept in handling day to day administrative activities in coordination with internal / external departments</li><li>Guest & Visitor Management</li><li>Travel Management – itinerary, settling bills and cash advance payments</li><li>Expenses & Claims: Manage expense claims for Leaders</li><li>Events – coordinating and organizing Team Gatherings and All Hands Meeting</li></ul><h3>experience</h3>4

Job Description (Roles and Responsibilities): <br /><br />The jobholder will work closely with the CEO, Project Leads, and external<br />vendors. You will be expected to collaborate with site teams and corporate<br />teams in Hyderabad to ensure seamless information flow, timely reporting, and<br />efficient logistics management.<br />The role will involve:<br />● Strategic Calendar Management: Acting as the primary gatekeeper for the CEO, prioritizing meetings based on project criticality (e.g. RFNBO certification, EPC coordination) rather than "first-come, first-served." ● Stakeholder Interface: Serving as the first point of contact for government officials (MNRE/SECI), investors, and partners, ensuring professional and timely correspondence.<br />● Operational Continuity: Managing the day-to-day logistics of the CEO’s office, including complex travel itineraries to project sites and international roadshows.<br />● Documentation & Reporting: Drafting emails, minutes of meetings (MoM), and tracking "Action Items" to ensure team accountability.● Office Administration: Overseeing the general administration of the Hyderabad office to ensure a productive working environment.You will have access to a steep learning curve regarding the green energy sector, with opportunities to shadow senior leadership and grow into an Operations or Chief of Staff role in the future.  Roles and responsibilities / what will the jobholder be expected to achieve:<br />The post holder will play a pivotal role in maximizing the CEO's efficiency. The role requires strong organizational skills, discretion, and the ability to operate<br />effectively in an environment where priorities can shift rapidly. The jobholder needs to be a self-starter who does not require constant supervision. Key Responsibilities:<br />Executive Workflow & Schedule Management (40%):<br />● Manage the CEO’s calendar across multiple time zones (IST/CET/JST).<br />● Screen incoming requests to ensure the CEO focuses on high-impact activities.<br />● Prepare "Day Packs"—ensuring the CEO has all necessary documents, briefings, and context before entering any meeting. Communications & Documentation (30%):<br />● Draft, edit, and format professional emails and letters on behalf of the CEO. ● Maintain a structured digital filing system (Google Drive/OneDrive) for contracts, land documents, and licenses.<br />● Attend internal review meetings to record minutes and follow up on deadlines with department heads. Logistics & Travel Coordination (20%):<br />● Orchestrate end-to-end travel logistics (flights, road transport, accommodation) for the CEO and visiting investors/partners.<br />● Handle last-minute itinerary changes with composure and speed.<br />● Coordinate site visit logistics for guests visiting the Mulapeta project site (safety gear, transport, hospitality).<br />General Office Operations (10%):<br />● Oversee office vendors (housekeeping, internet, stationery) to ensure zero downtime.<br />● Manage basic expense reporting and reimbursement filing for the CEO’s office.<br />Resources managed (staff and expenditure):<br />● Budget Management: Oversight of office and travel bookings budget.<br />● People Management: Coordination of office support staff<br />(housekeeping/messengers).<br />Any other information (or specific local Post requirements): Must-have skills:<br />● Absolute discretion and integrity with sensitive company data.<br />● Ability to multitask without getting overwhelmed.<br />● Strong command of written English (for drafting).<br />● Basic proficiency in Telugu (for local vendor/site coordination).<br />Essential qualifications, skills and experience ● Relevant Degree: Bachelor’s degree in any discipline (B.A., B.Com, B.B.A,etc.) preferably in business management<br />● Professional Experience: Minimum 1–3 years of experience in an administrative, secretarial, or front-office role.<br />● Tech Proficiency: Functional knowledge of MS Office (Word, Excel,PowerPoint) and Google Workspace (Calendar, Drive, Meet).<br />● Communication: Excellent verbal and written English skills.<br />● Adaptability: Willingness to work flexible hours when required by project deadlines or travel schedules.<br />Desirable qualifications, skills and experience<br />● Sector Interest: A genuine interest in sustainability, climate change, or renewable energy.<br />● Startup Experience: Prior experience working in a founder-led environment.<br />● Project Tools: Familiarity with tools like Google workspace, Notion, Slack, or Asana.<br />● Drafting: Experience in legal or formal business correspondence.<br />Required behaviors<br />● Delivering at Pace: Working to tight deadlines and managing pressure.<br />● Managing a Quality Service: Being organized and professional in all interactions.<br />● Working Together: Building good relationships with the team and external partners.<h3>experience</h3>3