Key Responsibilities
Calendar & Schedule Management
Maintain and optimize dynamic, high-volume executive calendars across multiple time zones.
Prioritize meeting requests, resolve scheduling conflicts proactively, and ensure executive preparation time for critical engagements.
Travel & Expense Management
Coordinate end-to-end domestic and international travel arrangements (flights, accommodations, ground transportation, visas, and detailed itineraries).
Reconcile expense reports, compile receipts, and ensure timely submission adhering to corporate policy.
Communication & Liaison
Serve as the primary point of contact for external executives, board members, key clients, and internal department leads.
Draft, edit, and proofread executive correspondence, memos, announcements, and briefing documents.
Filter and triage incoming emails, calls, and requests, escalating urgent matters as appropriate.
Board & Meeting Support
Organize board meetings, leadership retreats, and company-wide town halls.
Prepare meeting agendas, assemble slide decks, record minutes, and track actionable follow-up items to completion.
