Key Responsibilities
1. End-to-End Payroll Processing
Process multi-state regular, bi-weekly, or monthly payroll for full-time, part-time, and hourly employees.
Validate timesheets, hourly wages, overtime calculations, commissions, bonuses, and salary adjustments.
Calculate and process final paychecks, severance, wage garnishments, and retroactive pay when required.
2. Compliance & Tax Administration
Ensure payroll operations comply with federal, state, and local labor laws, including wage and hour regulations.
Calculate, withhold, and file appropriate payroll taxes, social security contributions, and statutory deductions.
3. Benefits & Deductions Management
Collaborate with HR to ensure accurate payroll deductions for medical benefits, retirement plans (e.g., 401k), health savings accounts (HSAs), and life insurance.
Reconcile payroll deductions against benefit carrier invoices to verify billing accuracy.
4. Record Keeping & Reporting
Maintain and update employee payroll records, including direct deposit preferences, tax withholdings, and paid time off (PTO) balances.
Prepare routine and ad-hoc payroll reports for finance, HR, and audit teams (e.g., labor costs, tax reports, accruals).
Serve as the primary point of contact for internal and external payroll audits.
5. Employee Inquiry & Support
Address employee questions and resolve inquiries regarding paychecks, tax withholdings, and deduction errors promptly and professionally.
Continuously audit internal processes to improve efficiency and minimize payroll errors.
