Role:Admin Executive Roles and ResponsibilitiesAdministrative personnel are essential for the daily functioning of a company. Their main duties include: <ul><li>Office Communication and Operations: Handling incoming calls, emails, and correspondence, as well as acting as the first point of contact for visitors.</li><li>Documentation and Record Keeping: Managing both physical and digital files, including typing reports, creating presentations, and maintaining employee or financial records.</li><li>Scheduling and Calendar Management: Organizing appointments, scheduling meetings, and arranging travel logistics for staff.</li><li>Inventory and Vendor Management: Tracking office supplies, ordering new stock, and liaising with vendors to ensure equipment is functional.</li><li>Departmental Support: Providing administrative assistance to HR (onboarding), finance (invoicing), and operations teams</li></ul><h3>experience</h3>6

About the role<br />The Admin Executive will be responsible for providing operational, administrative, visitorsupport and coordination support across project teams. The role ensures smooth day-to-<br />day project execution activities, external visitors support.Key responsibilitiesAbout the role<br />The Admin Executive will be responsible for providing operational, administrative, visitorsupport and coordination support across project teams. The role ensures smooth day-to-<br />day project execution activities, external visitors support.Key responsibilities<br />A. Project organization support & Facility Management Support<br />• Assist in managing office space planning, seating allocation, and workspace<br />optimization.<br />• Coordinate with vendors for facility maintenance, housekeeping, cafeteria,<br />transport, security, and other services.<br />• Support facility inspection routines, AMC schedules, and issue resolution.<br />• Maintain asset registers, inventory logs, and facility-related documentation.<br />• Assist with new office setups, relocations, and refurbishment activities.<br />B. EHS (Environment, Health & Safety) Responsibilities<br />• Support implementation of EHS guidelines, safety procedures, and compliance<br />requirements.<br />• Assist with workplace safety inspections, fire drills, and emergency preparedness<br />activities.<br />• Help maintain safety checklists, logs, and incident records.<br />• Ensure PPE availability and EHS onboarding for new employees.<br />C. Compliance & Documentation• Maintain up-to-date licenses, statutory documents, insurance, and compliance<br />registers.<br />• Assist in tracking contract expiries, renewals, and vendor compliance documents.<br />• Ensure proper record-keeping for audits including real estate agreements and<br />safety certifications.<br />• Support internal and external audit requirements through timely documentation<br />and data submission.<br />D. Event & Engagement Management<br />• Support planning and execution of internal events such as townhalls, leadership<br />visits, and engagement activities.<br />• Manage event logistics, vendor coordination, venue setup, and communication.<br />• Handle hospitality arrangements, guest coordination, and administrative support<br />during events.<br />E. General Administrative Functions<br />• Manage office supplies, stationery, courier services, and procurement tasks.<br />• Assist in budgeting and expense tracking for admin projects.<br />• Coordinate travel and hotel arrangements as needed.<br />• Provide general administrative support to leadership and teams.Qualifications and skills<br />Essential<br />• Bachelor’s degree in any discipline (Business Administration preferred).<br />• 2–5 years of experience in Admin, Facility Management, Real Estate Support, EHS<br />Coordination, or similar roles.<br />• Experience in events, vendor management, or compliance documentation is an<br />advantage.<br />• Strong organizational and multitasking skills.<br />• Knowledge of facility operations and administrative processes.<br />• Basic understanding of EHS standards and compliance requirements.<br />• Proficiency in MS Office applications.<br />• Vendor management and coordination skills.<br />• Excellent communication and interpersonal abilities.Preferred<br />• Professional, reliable, and proactive.<br />• Customer-service oriented.<br />• Ability to work in a fast-paced environment.<br />• High ethical standards and integrity.<br />• Team-player with a collaborative mindset. <h3>experience</h3>7

Role : Executive Admin Key Responsibilities<ul><li>Documentation & Reporting: Prepare reports, presentations, and manage records, databases, or contracts (e.g., in Excel or Tally).</li><li>HR & Compliance: Assist with employee onboarding, attendance monitoring, and ensure compliance with office safety and labor laws.</li><li>Workflow Optimization: Identify bottlenecks and improve administrative procedures for better efficiency.</li></ul><ul><li>Office Operations: Supervise day-to-day administrative activities, including facility maintenance, security, and cleaning services.</li><li>Administrative Support: Manage executive calendars, organize meetings, book travel, and handle correspondence.</li><li>Vendor & Inventory Management: Oversee purchasing, maintain inventory of office supplies and pantry, and manage relationships with vendors/service providers.</li></ul><h3>experience</h3>6