Roles and Responbilities Overall Office administration & Support functions to the local Sales team.Attending to Walk in customers.<br />Vendor Management<br />Indoor plants/landscaping Management<br />Responsibility for receiving the couriers/mails or vice versa.<br />Supervision of office housekeeping<br />Preparation of Purchase Orders, Vouchers, receipts, and letter<br />correspondence.<br />Assets Management.<br />Verification of all bills relating to electricity, water, office services, repairs<br />and maintenance of office equipment and machinery, stationery etc.<br />Dealing with all kind of vendors like stationery suppliers, couriers, food<br />supplier, transportations, Bills processing etc<br />Transportation Management and co-ordination<br />Managing Admin Help Desk/Reception Management.<br />Client Visit – Organizing and Booking conf/meeting room/s, refreshments,<br />lunch etc<br />Office Supplies & Stationery.<br />Pantry/Cafeteria Management<br />Petty Cash Management<br />Keys management.<br />Mail Room management - Postage/stamp paper and Freight<br />Pest Control.<br />Liaising with external agencies, statutory bodies and authorities; comply<br />fully with all locally applicable statutes and regulations.<br />Record Management.<br />Storage management.<h3>experience</h3>12

A. Admin related coordination :<br />1. Compile FRs for ILC meeting and make a list of email ids (approx. 180 email id’s)<br />2. Coordinate for Hotel booking and logistics for all visitors during their visit to KIL<br />3. Coordinate for Seminars / Trainings in KIL during international visitors visit to India<br />4. Coordinate with international visitors for their Visa invite letters, schedules, hotels, logistics, meetings during<br />their visit to KIL to ensure smooth visit.<br />5. Organize accommodations and logistics for Directors – communication with cab agency<br />6. Coordinate for beverages/snacks, arrangement of lunch etc. during all meetings.<br />7. Coordinate for Subscription fees for CII, ICTMA, IMA, IMTMA with Finance Dept. Also, coordinate to submit<br />Director forms on time to these external organizations.<br />8. Arranging for payment of Hotel bills after major Company events, Dinners, accommodations of company<br />employees, Directors etc.<br />9. Coordinate with external organizations where we are sponsoring any Annual event – fee coordination, any<br />marketing materials / Company related information etc.<br />10. Coordinating with external agencies like CII, IMTMA, ICTMA, etc., for programs to be attended, communicate<br />and confirm, arrange for fee if applicable for KIL Sr.Management team and send out calendar invites to the<br />participants attending the meetings.<br />11. Coordinate for CII programs / trainings to be conducted at KIL.<br />12. Prepare Draft CSR points for Annual report<br />13. Any other Admin related jobs which may arise due to the Refurbishment of Corporate Office project as well<br />14. Scan visiting cards and update database<br />15. Prepare invite letters for visitors (coordinate with me for preparing), KKC programs<br />16. Travel desk – update and send monthly database for updation in EBIX portal<br />B. CSR related :<br />1. Follow up to get periodic reports from NGOs and the beneficiaries of our CSR funds, to ensure the CSR funds<br />are utilized appropriately for the right cause.<br />2. Coordinate for CSR activities / events involving volunteers and employees from across Departments in<br />Company sponsored CSR activities.<br />3. Send calendar invites to employees on CSR activities. Coordinate on number of employees attending &<br />arrange logistics for the volunteers to attend CSR events.<br />4. Coordinate with Marcom for CSR related activities for printing Boards / Banners / Certificates.<br />5. Ensure CSR documentation like 80G receipts and Fund Utilization Certificates are collected from NGOs for all<br />our projects before end of every Financial Year.<h3>experience</h3>2

Role:Admin Executive Roles and ResponsibilitiesAdministrative personnel are essential for the daily functioning of a company. Their main duties include: <ul><li>Office Communication and Operations: Handling incoming calls, emails, and correspondence, as well as acting as the first point of contact for visitors.</li><li>Documentation and Record Keeping: Managing both physical and digital files, including typing reports, creating presentations, and maintaining employee or financial records.</li><li>Scheduling and Calendar Management: Organizing appointments, scheduling meetings, and arranging travel logistics for staff.</li><li>Inventory and Vendor Management: Tracking office supplies, ordering new stock, and liaising with vendors to ensure equipment is functional.</li><li>Departmental Support: Providing administrative assistance to HR (onboarding), finance (invoicing), and operations teams</li></ul><h3>experience</h3>6